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Front Office Manager

3 weeks ago

Dallas, Texas, United States TheraRehab and Wellness Full time

Be the Calm Behind the Care. Be the Person Patients Trust From the Start

Office Manager (Full-Time) | Dallas, TX | Competitive Pay + Bonuses

Every great patient outcome starts with the right first impression: and that begins with you.

At TheraRehab and Wellness, we're not just helping people recover from injuries. We're helping them reclaim their confidence, mobility, and quality of life.

Behind every one-on-one session and every personalized plan is someone like you: organized, reliable, and welcoming, keeping the wheels turning and the energy steady.

This role is more than answering phones and filing paperwork. You're the leader of the front office and the steady hand behind the scenes, ensuring our clinic runs with purpose and precision.

Why We're Hiring and Why It Matters:

We're growing and growing with intention. As we expand, we're looking for an Office Manager who can bring clarity, consistency, and care to our operations.

You'll be the first person patients see, the voice they trust when they call, and the coordinator who keeps everything running: From scheduling and documentation to team communication and follow-up.

What You'll Actually Do

Turn Chaos Into Calm

  • Greet patients warmly and manage the check-in/check-out process
  • Keep schedules organized and clinicians informed throughout the day
  • Respond to calls, emails, and messages promptly and professionally

Keep Operations on Track

  • Maintain accurate records in the EMR
  • Assist with billing, document prep, and follow-up tasks
  • Coordinate with therapists to ensure smooth patient flow

Be the Backbone of the Clinic

  • Lead daily administrative workflows and manage special projects
  • Oversee inventory, supplies, and vendor communications
  • Foster a calm, professional, and patient-first front office environment

You'll Thrive in This Role If You:

  • Have at least 1 year of front desk, administrative, or office management experience (healthcare preferred)
  • Communicate with clarity and professionalism, on the phone and in person
  • Know your way around basic office technology and EMR systems
  • Stay cool under pressure and keep things organized, even on busy days
  • Take pride in being helpful, dependable, and patient-focused

What You'll Get in Return

Pay: Competitive hourly rate (plus bonuses based on performance)Schedule: Flexible full-time (no weekends required)

Benefits:

  • Paid Time Off
  • Profit Sharing
  • Performance-Based Bonuses
  • Free Uniforms
  • Opportunity for Advancement
  • Supportive Training & Development
  • A tight-knit team where your contributions matter

Why Choose TheraRehab and Wellness?

We're a therapist-owned clinic in Dallas built on relationships, not quotas. Our approach is hands-on, our care is individualized, and our culture is built on trust and collaboration.

Whether you're welcoming a first-time patient or keeping the clinic running smoothly, your work helps make healing possible.

We're Hiring Now: Let's Talk

If you're ready to join a purpose-driven team where your impact is seen and your work matters every day, we'd love to meet you.

Apply today We're actively interviewing and ready to hire the right fit.

Job Type: Full-time

Benefits:

  • Flexible schedule
  • Paid time off

Application Question(s):

  • how many years of experience do you have in management of front office in a healthcare setting?
  • Are you familiar with EMR and billing systems? If yes, which ones?
  • Do you have experience converting leads into scheduled evaluations?
  • Are you comfortable using proven sales language to support plan-of-care conversions, or open to learning?

Work Location: In person