Administrative Coordinator

5 days ago

Orange, California, United States Beahired Full time


Our client, a prestigious Am 100 law firm, is seeking an Administrative Coordinator. This role is essential for providing administrative support across Regional Offices and for various Firmwide initiatives and activities.

Job Responsibilities:

  • Offer administrative support to multiple departments such as operations, facilities, finance, practice innovation, and talent management.
  • Maintain and manage administrative files, spreadsheets, and databases, and generate reports and presentations as needed.
  • Coordinate and organize office and social events, and manage office-specific programs.
  • Update and maintain processes and systems related to office relocations, secretarial reassignments, and other office logistics.
  • Assist with budget monitoring and maintenance.
  • Serve as the administrative point of contact for internal and external communications on behalf of C-Level executives or the Senior Administrative Manager.
  • Manage additional administrative projects and tasks as assigned.

Proficiencies:

  • Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-based conference tools.
  • Skilled in coordinating training programs and managing events.
  • Strong command of English grammar, spelling, and punctuation.
  • Basic understanding of talent management systems such as PeopleSoft, SuccessFactors, and Workday.
  • Familiarity with document management applications like WorkSite.

Qualifications:

  • Associates or Bachelors degree preferred.
  • Minimum of 3 years of administrative experience in a professional services or legal environment.

This position requires the ability to work overtime as needed and offers the opportunity to play a key role in the smooth operation of the firms regional and firmwide functions.

Hybrid schedule

SKILLS AND CERTIFICATIONS [note: bold skills and certification are required]
Associates or Bachelors degree preferred.
Minimum of 3 years of administrative experience in a professional services or legal environ
Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-
Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-
Familiarity with document management applications like WorkSite.
Basic understanding of talent management systems such as PeopleSoft, SuccessFactors, and Workday.


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