Administrative Assistant with Bookkeeping Background

5 days ago

Rancho Mirage, California, United States ALMAS TAX SERVICE Full time $40,000 - $70,000 per year

Position Overview

We are seeking a dedicated and detail-oriented Administrative Assistant with a bookkeeping background and excellent communication skills in both English and Spanish. This role is ideal for someone who is eager to learn, thrives in a structured and supportive environment, and enjoys helping clients and team members succeed.

Key Responsibilities

  • Welcome and assist clients in person, by phone, and via email in both English and Spanish
  • Support bookkeeping tasks, including data entry, bank reconciliations, and organizing financial records in QuickBooks
  • Maintain accurate and confidential client files (digital and paper)
  • Scan, organize, and upload documents through Dropbox and Asana
  • Prepare invoices, receipts, and simple reports for review
  • Manage appointments, calls, and follow-ups with professionalism
  • Assist during tax season with client coordination and document tracking
  • Collaborate with team members to ensure deadlines and quality standards are met

Qualifications

  • 1–2 years of bookkeeping or administrative experience (preferably in an accounting or business office)
  • Fluent in English and Spanish (spoken and written) — required
  • Proficient with QuickBooks, Microsoft Office, and Google Workspace
  • Excellent attention to detail, organization, and follow-through
  • Strong communication skills and a professional, client-centered attitude
  • Eager to learn and grow under mentorship and training

Our Culture

We are a team built on trust, growth, and community impact. Every role in our office contributes to a bigger purpose — helping families, businesses, and entrepreneurs thrive. If you're ready to grow in the accounting field and be part of a supportive, mission-driven team, we'd love to meet you.

How to Apply

Submit your résumé and a short cover letter describing your bookkeeping experience and why you'd like to join our team at Alma's Tax Service & Bookkeeping.

Job Type: Part-time

Expected hours: No less than 20 per week

Benefits:

  • Paid time off

Work Location: In person

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