Administrative Assistant

Overview:

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.

The Intelligence Programs Group (IPG), part of SPA's Space and Intelligence Division, is a specialized provider of systems engineering and trusted advisory services to the Space and National Intelligence community. We utilize mission-proven, data-driven advisory tools and capabilities. We provide highly technical support to ensure the government acquires cutting edge technology necessary for our National Defense. Our portfolio includes the National Geospatial-Intelligence Agency (NGA), National Reconnaissance Office (NRO), and National Aeronautics and Space Administration (NASA). Come where you will be part of our high-caliber team

Responsibilities:

We are seeking an Administrative Support (AS) professional to provide comprehensive administrative support services across the Office of Space Launch (OSL) enterprise. This role is located at Schriever Air Force Base in Colorado Springs, CO and supports managers, offices, and functional teams by delivering reliable, responsive, and customer-focused administrative services in accordance with NRO policies, procedures, and operational priorities.

The Administrative Support professional establishes and maintains effective working relationships with customers and stakeholders both internally and externally. This role is essential to ensuring efficient office operations, effective communication, and continuity of business activities across the OSL enterprise.

This position requires a highly organized, customer-focused administrative professional who understands how to effectively support Government leadership and enterprise operations. The successful candidate will demonstrate professionalism, discretion, technical proficiency with office tools, and a commitment to delivering high-quality administrative support services.

Key responsibilities include but are not limited to the following: Provide day-to-day administrative support across the OSL enterprise, including office administration, calendar and meeting management, clerical services, travel coordination, visitor support, and records management. Manages and maintains schedules of appointments and meetings for managers, offices, and functions based on Government-established priorities, ensuring accurate coordination and timely execution. Tracks the status of incoming and outgoing correspondence and action items, passing and receiving clearances, preparing access lists, managing office file plans, and maintaining document archiving in accordance with NRO records management requirements. Will coordinate and process travel arrangements, training requests, POV vouchers, and related documentation for managers and staff.

Supports visitor and guest escorting, conference room management, and meeting support, ensuring meeting spaces and equipment are properly functioning and ready for use. Plans, schedules, organizes, and executes meetings, conferences, site visits, and off-site events, including preparing and disseminating presentation materials and background information to stakeholders and attendees in a timely manner.

Assists new employees by ensuring phones and voicemail are operational upon arrival, adding personnel to required email distribution groups and directories, and facilitating onboarding administrative requirements. Coordinates office supply ordering, manages office equipment repair requests, and performs backup administrative duties for other offices within the directorate as needed.

Additional duties include producing, coordinating, and publishing documents such as instructions, spreadsheets, presentations, and reports, monitoring office and manager telephones, and maintaining and updating knowledge management tools, enterprise systems, databases, and spreadsheets. Prepares and disseminates information to appropriate individuals and offices and evaluates, proposes, and implements innovative administrative processes to improve efficiency and effectiveness of support services.

Participates in meetings and events as a recorder or working member and may brief or present administrative support-related information. Prepares weekly status reports on action items and initiatives, assists or serves as a focal point for assigned programs or processes, and performs action officer duties for oversight, monitoring, and reporting on task completion. Supports the OSL Director's Action Group (DAG) and performs MAT Program Management Coordinator (PMC) tasks as required, while ensuring compliance with NRO regulations, policies, and procedures.

Qualifications:

Required Qualifications:

• Active TS/SCI clearance with Polygraph within the last 10 years
• Please discuss specific polygraph requirements with an SPA Talent Acquisition professional
• Associate's degree from an accredited institution
• 5+ years of relevant administrative or office support experience
• Minimum of 2 years of experience supporting NRO programs
• Demonstrated experience providing administrative support in a professional Government environment
• Strong customer service orientation and interpersonal skills
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, including professional formatting and document preparation
• Ability to manage calendars, meetings, correspondence, and administrative workflows
• Strong attention to detail and ability to manage multiple priorities
• Ability to communicate effectively with Government leadership, staff, and external stakeholders
• Ability to report to designated work location in Colorado Springs, CO, up to full time, based on the needs of the customer

Desired Qualifications:

• Bachelor's degree from an accredited institution
• 8+ years of relevant administrative or enterprise support experience
• 5+ years of experience supporting NRO programs
• Experience supporting Office of Space Launch (OSL) organizations or environments
• Experience supporting senior leadership or executive-level offices
• Experience supporting records management, DAG functions, or MAT program coordination

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities.

SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc.

Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Pay Transparency Range: 70k - 80k