Receptionist/Administrative Assistant

6 days ago

Columbia, Maryland, United States Executive House Management Services, Inc. Full time

Columbia, MD (Old Columbia Rd. near Eden Brook/Shaker Dr.)

$16–$18 per hour (depends on experience) | Full-Time | Monday–Friday, 8:30am–5:00pm

About Us

We are a Columbia, MD–based business center seeking a dependable, outgoing, and hardworking Receptionist / Administrative Assistant to join our team full-time. This role is perfect for someone who thrives in a professional environment, enjoys interacting with clients, and takes pride in keeping things running smoothly.

What You'll Do

As the first point of contact for our clients and guests, you'll play a key role in providing excellent customer service and administrative support.

Reception & Customer Service

  • Professionally answer and route calls on a multi-line switchboard.
  • Greet visitors, clients, and guests with a welcoming attitude.
  • Handle inquiries, provide basic information, and resolve customer concerns.
  • Keep the reception and common areas neat, professional, and inviting.

Administrative Support

  • Maintain conference room calendars and schedule reservations.
  • Process mail, packages, and courier deliveries (USPS, FedEx, UPS).
  • Prepare correspondence, proposals, labels, and memos.
  • Manage client profiles and maintain accurate records.
  • Operate office equipment (computers, binding machines, postage meters, etc.).

Facility Support

  • Assist with light upkeep of offices and shared spaces (kitchens, conference rooms, reception, etc.).
  • Help maintain plants, straighten magazines, and ensure the lobby always looks professional.

What We're Looking For

Required Skills & Knowledge

  • Strong communication skills (written and verbal) with solid English grammar and composition.
  • Friendly, professional demeanor with a customer-first mindset.
  • Dependability and attention to detail.
  • Ability to multitask and stay organized in a busy environment.

Preferred Skills

  • Experience with clerical and administrative systems (filing, word processing, scheduling).
  • Prior customer service or front desk experience in a professional office setting.

Why Join Us?

We offer a great benefits package, a stable Monday–Friday schedule, and the chance to be an important part of a professional office team. This is an excellent opportunity for someone looking to grow in an administrative role.

Important Details

  • Compensation: $16–$18 per hour (based on experience)
  • Schedule: Full-time | 8:30am–5:00pm, Monday–Friday
  • Location: Must live within 10 miles of Columbia, MD) — applicants outside this area will not be considered.

Job Type: Full-time

Pay: $ $18.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Ability to Commute:

  • Columbia, MD Required)

Ability to Relocate:

  • Columbia, MD 21046: Relocate before starting work (Required)

Work Location: In person

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