Administrative Assistant for Transportation

5 days ago

Maple Park, Illinois, United States Kaneland Community Unit School District #302 Full time $42,000 - $63,000 per year

ADMINISTRATIVE ASSISTANT FOR TRANSPORTATION

September 2025

Qualifications:

  • Experience with student transportation and busing
  • Experience with transportation/school bus routing
  • Experience with dispatching
  • Strong customer service skills and communicative de-escalation strategies
  • Possess excellent communication skills and computer technology software skills
  • Must have, or obtain within twelve months of initial employment, a CDL and permit to drive a school bus

Basic Responsibilities:

The Administrative Assistant for Transportation is responsible for the safe and efficient bus transportation of all students to and from school and to all school-sponsored events in conformity with existing regulations of the School Board and the requirements of existing laws. The Administrative Assistant for Transportation will serve as a communicative liaison between the Director and the bus drivers and transportation mechanics.

Major Duties and Activities:

  • Responsible for the day-to-day assignment of duties for all Kaneland School bus drivers
  • Assist in the planning of the in-service training program designed to ensure superior safety practices and efficiency in Kaneland School bus operation
  • Answer and route incoming calls; respond to inquiries from parents, school staff, and drivers regarding bus routes, schedules, and transportation issues
  • Coordinate and assist with the creation and distribution of transportation routes and route changes
  • Help establish bus routes, process field trip and special activity requests, and make necessary arrangements for all other approved transportation
  • Help approve all disbursements in accordance with budgetary provisions, keep detailed cost analysis records, and maintain excellent records that meet all requirements of the Board of Education, the State of Illinois, and the Federal government
  • Provide detailed bus mileage and student rider information
  • Assist the Business Office in the preparation and filing of the annual Transportation Reimbursement Claim
  • Process discipline reports and procedures between the bus drivers and building principals
  • Prepare and maintain records such as payroll, billing, etc. and reports as needed
  • Support the recruitment, onboarding, and training process for new transportation personnel to ensure safety practices and efficiency in Kaneland school bus operations
  • Maintain an awareness of current local, State, and Federal standard regulations and procedures as they relate to school transportation systems
  • Perform other duties as assigned by the Director of Transportation
  • Lift, carry, and support up to 50 pounds on occasion
  • Make self available outside of typical work hours in order to support the Transportation Department in case of emergency, driver absences, or unique circumstances
  • Assume responsibilities of the Director of Transportation in his/her absence

Reports To: Director of Transportation

Job Type: Full-time

Pay: $ $24.30 per hour

Expected hours: 40 per week

Benefits:

  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Work Location: In person

  • Administrative Assistant

    1 day ago

    Highland Park, Illinois, United States Sovereign Brands Full time $40,000 - $60,000 per year

    The position is based in our suburban Chicago (Highland Park) office. This position is an in-office position.Administrative AssistantThe position is based in our suburban Chicago (Highland Park) office. The ideal candidate should be extremely detailed, organized and knowledgeable in Excel.Bachelor's degree preferredMinimum of 1-5 years' experience as an...

  • Administrative Assistant

    6 days ago

    Highland Park, Illinois, United States Qualfon Full time $28,000 - $36,000 per year

    OverviewQualfon is hiring for a Full-Time Administrative Assistant to support our Property & Casualty Wholesale Insurance division. We are in search of an enthusiastic, computer-savvy individual for an over-the-phone customer-facing role which is critical to maintaining a positive image of our organization.Our Qualfon Mission:Our mission is to be the Best...

  • Administrative Legal Assistant

    6 days ago

    Villa Park, Illinois, United States VFO Law Full time

    Part-Time Legal Assistant / Paralegal (Estate Planning & Trusts) – Oak Brook, ILAbout Our FirmWe are a small, boutique law firm located in Oak Brook, Illinois, focusing on estate planning, trusts, asset protection, and charitable giving. We provide clients with high-quality legal work in a professional, friendly, and supportive environment.Position...

  • Administrative Assistant-EMS Support-Registry

    5 days ago

    Park Ridge, Illinois, United States Advocate Aurora Health Full time $40,000 - $60,000 per year

    To perform diversified administrative and secretarial duties using independent judgment and action. To serve as a back-up Administrative Assistant to EMS and the paramedic program.Registry Only - approximately 1 day a week as neededMajor Responsibilities:Performance of diversified administrative and secretarial work in support of the departmentCompile,...

  • Transportation Clerk

    2 days ago

    Highland Park, Illinois, United States Warren Barr Full time $40,000 - $60,000 per year

    Summary/ObjectiveIn keeping with our organization's goal of improving the lives of the Guests we serve, the Unit Secretary is responsible for performing a variety of clerical duties relating to the updating and organizing of information on the nursing units; coordinating work within the unit as well as with other units and departments; reporting pertinent...

  • Administrative Supervisor

    6 days ago

    Park Ridge, Illinois, United States American Addiction Centers Full time $28 - $42

    Department:08800 AMG Lutheran General Charity - Adult Down Syndrome Center Status: Full time Benefits Eligible:Yes Hours Per Week: Schedule Details/Additional Information:Adult Down Syndrome CenterPay Range$ $42.10Major Responsibilities: Supervision of Clinical Support Staff 1)Hires, trains and directs support staff in business operations. Performs...

  • Supervisor, Administrative Office Support

    1 day ago

    Highland Park, Illinois, United States Endeavor Health Full time $60,000 - $120,000 per year

    Hourly Pay Range$ $ The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.Supervisor, Administrative Office SupportPosition HighlightsPosition: Supervisor, Administrative Office SupportLocation: Highland Park, ILFull TimeHours: Monday-Friday, 9am-5:30pm, Weekends as needed for staffing...

  • Administrative Assistant

    5 days ago

    Oak Park, Illinois, United States Nationwide Tax Care, LLC Full time $45,000 - $100,000 per year

    Case Manager - Tax Resolution FirmCompensation: $45k year-60kEmployment type: Full TimeNationwide Tax Care, LLC, is a full-service tax resolution firm looking for professionals to join our team. We offer a variety of financial and tax-related services, such as, help with IRS & State tax audits, tax preparation, levy releases, federal & state tax liens...

  • Administrative Supervisor- Pediatrics

    6 days ago

    Park Ridge, Illinois, United States Advocate Health Care Full time $90,000 - $120,000 per year

    Major ResponsibilitiesSupervision of Clinical Support StaffHires, trains and directs support staff in business operations. Performs performance reviews. Provides guidance, evaluation and supervision; responsible for corrective actions when necessary.Develops schedules for support staff to ensure coverage 6 days a week.Evaluates support staff productivity and...

  • Application Administrator

    3 days ago

    Loves Park, Illinois, United States Woodward, Inc. Full time $31,250 - $50,000 per year

    Woodward is committed to creating a great workplace for all team members. Our company and its members are committed to acting with integrity, being respectful and accountable to one another, and staying humble and driven, while maintaining the highest professional and ethical standards.We are steadfastly committed to attracting the best talent across our...