Bookkeeper/Office Administrator

2 days ago

Harrisburg, Pennsylvania, United States Allegra Marketing Print Mail Full time

Overview

We are seeking a dedicated Bookkeeper and Office Administrator to join our team. This role will own day to day financial tasks. You will be responsible for both accounts payable and receivable, along with all payroll and bank account management and reconciliation tasks. You will be responsible for recording financial data in QuickBooks and providing the owner with income statements and balance sheets monthly.

This role will also handle various office administration tasks such as communicating with vendors, processing customer jobs, and overseeing business assets.

This role will be part-time with a degree of flexibility to the schedule.

Duties

  • Manage full-cycle bookkeeping including accounts payable and receivable, ensuring timely processing of invoices, payments, and collections.
  • Reconcile bank statements and credit card accounts regularly to maintain accurate financial records.
  • Prepare and record journal entries using QuickBooks.
  • Conduct general ledger accounting tasks including account analysis, balance sheet reconciliation, and general ledger reconciliation to ensure data integrity.
  • Maintain accurate records of payroll processing, tax filings, and compliance with applicable regulations.
  • Prepare detailed financial reports, including income statements, balance sheets, and cash flow statements for management review.
  • Support budgeting processes by tracking expenses against budgets and providing insights for financial planning.
  • Perform account reconciliation activities to verify accuracy across accounts such as accounts receivable/payable and bank accounts.
  • Maintain organized documentation of all financial transactions and office administrative records.
  • Support office management tasks including inventory control, supply ordering, and general administrative duties to ensure efficient office operations.
  • Assist with customer order processing involving order entry, mailing list processing, and other various customer related tasks.

Requirements

  • Proven experience in bookkeeping or accounting roles.
  • Proficiency in accounting software such as QuickBooks.
  • Demonstrated ability in balance sheet reconciliation, bank reconciliation, account analysis, and general ledger accounting.
  • Familiarity with double-entry bookkeeping principles including debits & credits and journal entries.
  • Experience with payroll processing and tax compliance is highly desirable.
  • Excellent understanding of financial concepts related to accounts payable/receivable, account reconciliation, budgeting, and financial report writing.
  • Strong organizational skills with attention to detail; capable of managing multiple priorities efficiently.
  • Effective communication skills to collaborate across teams and support office functions seamlessly.

Job Type: Part-time

Base Pay: $ $20.00 per hour

Expected hours: 15 – 25 per week

Benefits:

  • Flexible schedule

Work Location: In person

  • Bookkeeping / Payroll Specialist

    1 week ago

    Harrisburg, Pennsylvania, United States Smith Elliott Kearns & Company Full time $40,000 - $60,000 per year

    Full-time Description Are you looking for a new workplace to showcase your skills in bookkeeping and payroll? If you are excited about the opportunity to apply your accounting and customer service skills in a fast-paced professional environment, SEK may be the fit for you, especially if you are...Clear & Constructive Communicator: Delivers actionable...

  • Dental Office Administrator/Office Manager

    4 days ago

    Harrisburg, Pennsylvania, United States Progressive Dental Concepts Full time

    Are you an enthusiastic Office Administrator/Office Manager who loves dentistry? Does helping doctors and teams achieve their highest potential drive your passion? Do you desire to be part of a team that focuses on teamwork to deliver outstanding practice growth? If your answer is yes, look no further.At a Progressive Dental Concepts supported practice, we...

  • Office Assistant

    1 week ago

    Harrisburg, Pennsylvania, United States Enviroquest Inc Full time $48,000 - $72,000 per year

    Job OverviewWe are seeking a detail-oriented and organized Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional customer service. This position requires strong computer skills, excellent communication abilities, and a proactive...

  • Billing Administrator

    1 week ago

    Harrisburg, Pennsylvania, United States Weaver Consultants Group Full time $45,000 - $65,000 per year

    Weaver Consultants Group prides itself on our people - A talented group of engineers, scientists, support staff and administrators who are as dedicated to client service as they are to their professional or technical discipline. If you are a motivated and committed individual, please apply to join our growing teamWe are looking for an experienced Office...

  • Premium Auditor

    2 weeks ago

    Harrisburg, Pennsylvania, United States Interstate Auditing, LLC Full time $104,000 per year

    At Interstate Audit LLC, we are dedicated to exceeding our customers' expectations with every audit. This is achieved by our team of independent auditors who bring their high-level of experience, professionalism and integrity to each and every audit they perform, resulting in our continued growth and success.As a contracted Premium Auditor, you will perform...

  • Administrative Support Specialist

    2 weeks ago

    Harrisburg, Pennsylvania, United States Piedmont Airlines Full time $39,000 - $44,000 per year

    We can't wait to share our passion for aviation with you Join a team that works hard, cares for each other and offers plenty of opportunities to grow.Piedmont Airlines is seeking a self-motivated, detail-oriented professional to join our team as an Administrative Support Specialist. In this role, the Administrative Support Specialist is expected to keep both...

  • Administrative Coordinator

    2 weeks ago

    Harrisburg, Pennsylvania, United States Gaudenzia, Inc. Full time $30,000 - $35,000 per year

    We need hope-bringers and changemakers - because the work we all do matters. Join a team that shows up for each other as much as we show up for our clients. At Gaudenzia, your purpose fuels progress - for yourself and others.Gaudenzia's Mission: Gaudenzia's Mission is to promote long-term recovery by providing comprehensive treatment and support to people...

  • Loan Accounting Officer

    2 weeks ago

    Harrisburg, Pennsylvania, United States Pennsylvania Housing Finance Agency Full time $60,000 - $75,000 per year

    It's fun to work in a company where people truly BELIEVE in what they're doingWe're committed to bringing passion and customer focus to the business.Job DescriptionThe Loan Accounting Officer I handles numerous accounting responsibilities related to servicing mortgage loans.Essential FunctionsMonitor Loan Servicing Disbursements email box and process...

  • Sales Administrative Assistant

    5 days ago

    Harrisburg, Pennsylvania, United States NRG Controls, Inc Full time

    Sales Administrator – NRG ControlsEmpowering Sales Success Through Exceptional SupportJob DescriptionNRG Controls is seeking a dynamic and detail-oriented Sales Administrator to join our growing team. The ideal candidate will play a crucial role in supporting our sales department by ensuring seamless coordination, effective customer communications, and...

  • Associate Attorney

    6 days ago

    Harrisburg, Pennsylvania, United States Law Office of Hilleary D. Nguyen Full time

    We are seeking an independent, detail-oriented, and proactive attorney who resides in the Harrisburg area and is licensed in PENNSYLVANIA (West Virginia admission a plus) to join our team at the Law Office of Hilleary D. Nguyen ("HDN Law") in January 2026.HDN Law is a boutique law firm that focuses on the guardianship, private reimbursement, and Medicaid...