Office Coordinator

2 weeks ago

Tulsa, Oklahoma, United States FasTrac Companies Full time $40,000 - $50,000 per year

Job Overview

We are seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by performing administrative tasks, proficiency in Microsoft Office products, providing exceptional customer support, and facilitating effective communication within the team. This position requires strong time management skills, attention to detail, and the ability to work in a fast-paced environment. Duties will include greeting visitors, answering phones, processing incoming Drivers' paperwork and working with our Dispatch software.

Responsibilities

  • Manage incoming calls with professionalism and excellent phone etiquette, ensuring all inquiries are addressed promptly.
  • Provide outstanding customer support by assisting clients and visitors with their needs.
  • Perform data entry tasks accurately to keep records up-to-date.
  • Utilize phone systems effectively for communication with staff and clients.
  • Assist with administrative duties such as filing, document preparation, and office organization.
  • Collaborate with team members to streamline office processes and improve overall efficiency.
  • Ensure a welcoming environment for all visitors while maintaining confidentiality.
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Some accounting clerical work
  • Interacting with Drivers to collect required paperwork when necessary
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

Requirements

  • High school diploma or general education degree (GED) required, associate's degree preferred
  • 2-5 years of work experience in an administrative/clerical role
  • Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
  • Proficient computer skills and ability to operate general office equipment
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize
  • Must be a self-starter and driven

If you are an enthusiastic individual who thrives in an organized environment and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity as an Office Coordinator.

Job Type: Full-time

Pay: $ $25.00 per hour

Benefits:

  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Paid time off
  • Vision insurance

Work Location: In person

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