Sales and Events Coordinator

7 days ago

Tampa, Florida, United States The Current Hotel Full time

Job Title: Sales and Events Coordinator

Job Summary:

This position will coordinate event needs and client events. The Events Coordinator will coordinate communication with other departments as requested by the Director of Sales and/or Sales Manager(s). At the Current Hotel, we focus on providing curated service and meaningful experiences. Responsibilities include working with front office, AV and FnB teams to ensure a high level of customer satisfaction.

The successful coordinator will create, manage contracts and quotes and lead the efforts for social and corporate functions.

Key Responsibilities:

Providing follow-up communication with all client contacts after the conclusion of the event for feedback and future bookings.

  • Supporting Director of Sales by Performing administrative duties
  • Answering phones and ensuring all inquiries are dealt with accurately, timely and in a professional manner
  • Maintaining organization of office files and entries into CI/TY and Opera systems on a daily basis.
  • Preparing Banquet Event Orders for weekly meetings and clients' distribution.
  • Event billing and revenue posting.
  • Effectively and efficiently following up on proposals, contracts, appointments, and all assigned tasks.
  • Coordinating client needs and client events.
  • Maximizing food, beverage and auxiliary revenues by selling menus, themes and experiences/activities
  • Room set-up and servicing meeting needs if needed.
  • Conducting site inspections.
  • Assisting in the selling of meeting rooms and additional services to companies or groups as needed.
  • Maintaining and strengthening partnerships with local businesses.
  • Participating in banquet menu reviews and changes.
  • Distributing memos, BEO's contracts, and relative information to all departments.
  • Participating in weekly sales meetings.

Essential Functions

  • Proficient in Microsoft Word, Excel, Power Point, and Publisher
  • Create and prepare contracts using standard contract format for meeting space, groups and catering events
  • Provide site tours as requested – available during all scheduled hours
  • Each associate is expected to complete, within their ability, all reasonable requests by management.

Qualifications:

High attention to detail, speed and accuracy, follow-through, courtesy, cooperation with minimal supervision.

  • A true desire to satisfy the needs of others in a fast-paced environment.
  • Team player.
  • Refined verbal and written communication skills.
  • Proficient knowledge of computer applications.
  • Strong analytical, organizational, and interpersonal skills.
  • A minimum of 1-year sales/administrative or coordinator experience is required, preferably in a hotel capacity.
  • Previous experience in a hotel or restaurant customer service role is preferred.
  • Strong organization and computer skills required.
  • Must be able to work independently and simultaneously manage multiple tasks.
  • Must be outgoing and a proven self-starter.
  • Weekends and holidays, including evenings and weekends, may be required as business needs warrant.
  • Ability to effectively communicate (speak, read, write) with clients and co-workers and leadership.

Physical Requirements:

  • Ability to sit, stand, and move around the office for extended periods.
  • Occasionally lift and carry materials weighing up to 25 pounds, such as promotional materials or supplies.

Oxford Commons is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

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