Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist will manage and maintain accurate financial records by reviewing entries, organizing documentation, and analyzing computerized data. Additional responsibilities include preparing and reconciling reports, invoices, and statements while ensuring all accounting procedures and period-end processes are completed correctly.

Job Duties & Functions

· Adhere to the policies outlined in the Avion Hospitality Employee Handbook.

· Maintain a professional working relationship and promote open lines of communication with general managers, property accountants/controllers, associates and other departments.

· Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

· Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. 

· Record, store, access, and/or analyze computerized financial information. 

· Maintain accurate electronic spreadsheets for financial and accounting data. 

· Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. 

· Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. 

· Complete period-end closing procedures and reports as specified. 

· Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures.

· Assist with general cashier responsibilities.

· Maintain confidentiality of proprietary materials and information.

· Protect the privacy and security of guests and coworkers.

· Perform other reasonable job duties as requested by supervisors.

· Support all co-workers and treat them with dignity and respect.

· Develop and maintain positive and productive working relationships with other associates and departments.

· Partner with and assist others to promote an environment of teamwork and achieve common goals.

· Handle sensitive issues with associates and/or guests with tact, respect, diplomacy, and confidentiality.

· Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.

· Control and secure cash and cash equivalents for property according to cash handling policy and procedures.

· Code documents according to company policies and procedures.

· Generate finance/accounting reports from computer system as needed.

· Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

· Record, store, and/or analyze information using property software.

· Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.

· Access computerized financial information to answer general questions as well as those related to specific accounts.

· Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.

· Maintain accurate electronic spreadsheets for financial and accounting data.

· Complete period-end closing procedures and reports as specified.

Requirements

  Education & Experience

· High School diploma or equivalent with at least 1 year of related work experience required.

· No supervisory experience is required.

· Demonstrates strong computer skills, arithmetic computation, and learning skills.

· Proficient in speaking English and communicating to guests and co-workers using clear, appropriate and professional language.

· Comfortable with using Microsoft Office systems and tools.

· Talk with and listen to other employees to effectively exchange information.

· Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.

· Enter and locate work-related information using computers and/or point of sale systems.