Administrative Assistant III

As part of the EMN Administrative Unit, serves as an Administrative Assistant for a large unit with multiple entities (including Department of Evolution, Ecology & Organismal Biology and Department of Molecular, Cell & Systems Biology; the Natural Reserve System; the Stem Cell Center, Imaging Core and two graduate programs). Creates training material, streamlines the front desk processes, oversees the implementation of new systems, and mentors junior staff. Performs general administrative and accounting duties, serves as the backup to the Procurement Supervisor and assists with processing order requests, travel and entertainment reimbursements, and multiple recharges using web based applications plus processes encumbrances. Also assists with seminar duties, greeting and directing visitors and administrative duties for over 300 faculty, staff, and students. Position is responsible for adherence to UC Policies and Procedures applicable to these functions. The full salary range for the Administrative Assistant III is $ per hour. However, the expected pay scale for this position is $ $35.26 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

degree

Five (5) years of related experience in office administration, or a Bachelor's degree and (1) year of experience, or an equivalent combination of education and experience.

Required

• experience

Four years of demonstrated administrative experience in an office environment providing administrative support.

Required

Demonstrated skill in prioritizing assignments to complete work in a timely and accurate manner under pressure of deadlines, interruptions, and competing priorities and requirements. Ability to work successfully on multiple tasks simultaneously and adjusts priorities quickly. Excellent organizational skills. Demonstrated skill in interpreting policy and procedures as related to position and keeping others informed of the policy and procedure. Demonstrated ability to maintain confidentiality of information and records and excellent oral and written communications skills. Demonstrated ability to set up and maintain filing/records system. Demonstrated skill in working independently and following through on assignments with minimal supervision; work effectively with frequent interruptions; meet schedules and deadlines. Demonstrated skills in analyzing information, problems, situations, practices or procedures to define problems or objectives. Identify solution, and independently act towards solving problem(s). Demonstrated skill in proofreading materials to recognize and correct errors in spelling, grammar, punctuation, and conformance to established standards and guidelines. Demonstrated ability to interact professionally with diplomacy, patience and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships. Demonstrated skill in using personal computer and applications, Microsoft Office applications (Word, Excel, Access, and Power Point) and desktop publishing applications such as Adobe PageMaker, Photoshop, Acrobat, Microsoft Publisher, etc.

• Demonstrated skill in interpreting policy and procedures as related to position and keeping others informed of the policy and procedure.

Required