Program Coordinator

Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The UW School of Medicine Dean's Office has an outstanding opportunity open for a Temporary Program Coordinator.

The Program Coordinator provides essential administrative and logistical support for high-impact educational initiatives, including the preparation and execution of accreditation site visits. This role is responsible for coordinating event logistics, managing complex documentation, supporting communications with internal stakeholders, and ensuring timely execution of tasks tied to programmatic goals. Working closely with the Educational Quality Improvement team, the Program Coordinator plays a key role in maintaining operational efficiency and supporting the School of Medicine's commitment to academic excellence and compliance.

This full-time, non-permanent position is expected to last approximately 5 months. A hybrid work schedule of 1-2 days on campus, with 3-4 days work from home is probable, though position will be 100% on campus during events and event planning periods. Occasional evening and weekend work may be necessary to support accreditation-related activities.

DUTIES AND RESPONSIBILITIES

Event Planning and Coordination (45%)

• Support all logistics for the LCME Mock Site Visit (January 11–13, 2026) and the LCME Full Site Visit (March 2–4, 2026).
• Coordinate catering orders, AV/IT coordination, signage, wayfinding, and visitor hospitality.
• Serve as an onsite point of contact during events to troubleshoot issues and provide real-time support.
• Support EQI Administrative Manage to manage event timelines, run-of-show, and communicate updates to leadership and participating units.

Document and Materials Preparation (25%)

• Edit, format, and organize large Word and PDF documents (600+ pages) including agendas, briefing packets, and site visit binders.
• Manage document version control and ensure accessibility.
• Assist with preparing supplemental materials, labels, and print-ready files for distribution.

Administrative and Operational Support (25%)

• Track expenses, process invoices, and manage supply orders tied to site visit operations.
• Schedule and coordinate meetings, take minutes, and support distribution of materials to committees.
• Maintain task lists, deadlines, and follow-up communications.
• Perform additional duties as needed to support Educational Quality Improvement priorities during the accreditation period.

Other Duties as Assigned (5%)

MINIMUM QUALIFICATIONS

High school graduation or equivalent AND two years of experience in the program specialty.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Additional Qualifications:

Technical Proficiency:

• MS Office Suite (Word, Excel, PowerPoint, Outlook) Basic level
• Ability to edit and prepare large, complex documents.

Event Management:

• Experience planning and executing multi-day events
• Strong organizational skills with ability to manage multiple tasks and deadlines simultaneously.

Communication & Interpersonal:

• Excellent written and verbal communication skills.
• Professional demeanor, discretion, and ability to interact with faculty, staff, students, residents, and site visitors.

Problem Solving & Adaptability:

• Ability to anticipate needs, troubleshoot issues quickly, and remain calm under pressure.
• Self-starter with demonstrated ability to learn new systems and processes quickly.

Compensation, Benefits and Position Details

Pay Range Minimum:

$46,332.00 annual

Pay Range Maximum:

$61,920.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. 

To request disability accommodation in the application process, contact the Disability Services Office at or  

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. 

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