Payroll Tax Specialist

Job Description
Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity
Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part And Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

Responsibilities
Ensures the timely and accurate preparation of all federal and state payroll reports and tax payments in accordance with all federal, state and local payroll taxing authorities.

• Reconciles multi-state payroll tax reporting after each pay run to ensure accurate filings by tax service provider.
• Maintains and validates weekly tax file and reconciles with vendor reports.
• Reconciles cash activity to Payroll and ADP Tax Services reports.
• Prepares and files local and off-period tax returns, and quarterly and annual tax filings.
• Runs HR/Payroll system reports and queries. Performs pay period audit of selected criterion to ensure accurateness and thoroughness of data. Enters and updates W-4 forms.
• Oversees payroll tax withholding and unemployment registration process.
• Responsible for company, state, and local tax configuration set up within HR/Payroll system.
• Responds to W-2 questions and processes W-2C's as required.
• Resolves outstanding tax assertions. Corresponds with federal, state and local payroll tax authorities as necessary.
• Serves as liaison between company and third party vendors on payroll tax and unemployment issues.
• Reviews unemployment tax rate changes for cost saving potential and maintains rate changes in payroll system. Keeps abreast of tax laws and regulations, ensuring compliance with federal, state and local requirements.
• Ensures excellent customer service standards are followed and provided to internal and external customers. Encourages teamwork through cooperative interactions with co-workers.
• Maintains and expands on payroll processing knowledge and contributes to staff meetings.
• Works with Internal Audit to ensure all Payroll controls are being properly followed and met.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

Qualifications
Education and Experience
Bachelor's Degree or equivalent work related experience; and three to five years related experience with high volume, multi-state payroll tax filings and compliance issues. Must possess general accounting skills and a solid understanding of payroll concepts and procedures. PeopleSoft experience required. Experience working with ADP tax services preferred, but not required. CPP preferred.

Certifications, Licenses, And Other Special Requirements
None

Management/Decision Making
Uses limited independent judgment to make decisions based on precedents and established guidelines. Solves problems using standard procedures and precedents. Knows when to refer issues to supervisor and when to handle them personally.

Knowledge And Skills
Has a working knowledge of a skill or discipline that requires basic analytic ability. Has an overall understanding of the work environment and process. Has working knowledge of the organization. Working knowledge of Microsoft Word, Excel, and Outlook. On-line tax research using BNA and other authoritative sites. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to write routine reports and correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Physical Demands and Working Conditions

• Standing
• Requires interaction with co-workers, residents or vendors
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Talk or hear
• Ability to lift: Up to 25 pounds
• Vision

Brookdale is an equal opportunity employer and a drug-free workplace.

About Us
Brookdale is a Great Place to Be
:

• Gracious hospitality and neighborliness for our residents and families.
• Home-like feel and all-around comfort for residents and visiting family members.
• Entertaining events and gatherings so our residents can find connections in groups and 1:1 settings.
• Industry leader in clinical care.
• Nationwide company with over 675 communities, offering many opportunities to grown and learn as a sales professional.
• Extensive corporate support including a robust training program.