Invoicing Specialist

2 days ago


San Antonio, Texas, United States XMS Biomedical Services Full time

About Us

XMS Biomedical Services has been proudly serving Texas for over 17 years, providing expert biomedical equipment repair and preventative maintenance for hospitals, surgery centers, clinics, and research facilities. Our experienced team is committed to reliability, compliance, and customer service excellence. We are seeking a detail-oriented and motivated Invoicing Specialist to join our growing team.

Position Summary

The Invoicing Specialist will play a key role in ensuring accurate, timely, and professional billing for services provided to our clients. This position requires strong organizational skills, excellent attention to detail, and the ability to communicate effectively with both internal teams and customers.

Responsibilities

  • Prepare and issue accurate customer invoices in a timely manner
  • Review service records, purchase orders, and contracts to ensure correct billing
  • Maintain organized digital and physical billing records for audit and compliance purposes
  • Communicate with customers regarding billing inquiries, adjustments, and payment status
  • Work closely with service dispatch and management to confirm service details before invoicing
  • Track accounts receivable and assist with collections follow-up as needed
  • Reconcile invoices with payments and report discrepancies
  • Support the accounting team with reporting, month-end, and administrative tasks

Qualifications

  • High school diploma or equivalent (Associate's or Bachelor's in Accounting, Finance, or Business preferred)
  • 2+ years of invoicing, billing, or accounting experience (preferably in healthcare, service, or technical industries)
  • Strong knowledge of QuickBooks Online or similar accounting software
  • Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
  • Excellent attention to detail and problem-solving skills
  • Strong organizational and time-management abilities
  • Clear and professional communication skills (verbal and written)

What We Offer

  • Competitive pay based on experience
  • Health, dental, and vision benefits
  • Paid time off (PTO) and holidays
  • Opportunities for professional growth and advancement
  • Supportive and team-oriented work environment

Job Type: Full-time

Pay: $ $22.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person



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