Senior Executive Administrative Assistant

Position Title: Senior Executive Administrative Assistant
Location: Arlington, VA
Category: Contingent
Schedule (FT/PT): FT
Travel Required: NA
Shift: Day
Remote Work: Requires On-site
Clearance required: Secret
Division: Aviation

• THIS POSITION IS CONTINGENT UPON CONTRACT AWARD**

Who is ACT1 Federal?
ACT1 Federal LLC, is a 100% employee-owned company. We are a team of Americans, personally invested in protecting the American warfighter. We've served the Department of Defense (DoD) for nearly thirty years. That's approximately three decades of enhancing the warfighter's ability to defend America, promote peace, and cultivate a global landscape that encourages collective security in the interest of the United States and its allies and partners. Our core mission includes security cooperation, business and financial management for security assistance and major defense articles, as well as training and academic logistics. Join us

Description:
We're seeking an organized and proactive
Executive Administrative Assistant
to serve as a strategic partner to our mission partner's leadership team. In this pivotal role, you'll be the central point of coordination for complex calendars, confidential communications, and high-stakes projects that support an incredible mission that enhances operational and lifecycle support for the F-35 Lightning aircraft weapon system. You'll anticipate needs before they arise, solve problems with discretion and diplomacy, and ensure that every detail—from meeting logistics to international travel arrangements—is executed flawlessly. This position demands a professional who thrives in a dynamic environment, juggles competing priorities with grace, and takes genuine pride in enabling others to succeed.

The ideal candidate brings exceptional communication skills, impeccable attention to detail, and the ability to build trusted relationships across all levels of the organization. You'll need proven experience managing executive-level schedules, preparing polished presentations and correspondence, and handling sensitive information with absolute confidentiality. We're looking for a self-starter who doesn't just wait for direction but actively seeks ways to streamline processes, improve systems, and add value beyond traditional administrative tasks. If you're the kind of professional who sees three steps ahead, maintains composure under pressure, and finds satisfaction in being the indispensable force that makes everything run smoothly, we want to hear from you.

Requirements
Must have:

• Active Security Clearance: Secret
• Bachelor's degree (associate degree plus 5 years additional experience in lieu of BA/BS degree)
• At least 10 years of experience in either a DOD Weapons Systems Program Office or equivalent:
• Program Executive Office (PEO)/Capability Program Office
• Major platform/capability office (ex: C-130 program office)
• Experience developing and managing formal task management processes/toolsets
• Ex: Experience w/ Task Management Tool
• Proficiency in MS Office Suite
• Demonstrated ability to communicate eloquently (oral/written) with senior executives/FOs/GOs
• Knowledge or ability of Defense Travel System (DTS) and MPS systems

Nice if you have:

• Military service: US Navy/US Air Force/US Marine Corps
• Experience as an Executive Officer "Exec" for a GO/FO/SES
• Deep knowledge/expertise of major weapons systems:
• F-35, F-15. F-18, F-16, F-22
• C-130, C-17
• UAS
• Rotary Wing

Benefits
How we support our teammates:

• Medical/Dental/Vision Insurance
• ACT1 Employee Stock Ownership Plan (ESOP)
• Company Paid Life and AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• 401K with employer match
• Paid Time Off
• Paid Holidays
• Parental Leave
• Military Leave
• Education, Training & Professional Development
• Voluntary Accidental Injury/Critical Illness/Hospital Care
• Voluntary Pet Insurance, Legal Resources, and Identity Protection

Salary at ACT1 Federal is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $60,000 - $64,572 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of ACT1 Federal's total compensation package for employees.

Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility
• If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected