Administrative and Childcare Coordinator

 

Job Title:  Administrative & Child Care Coordinator

Department/Program: Prevention and Peer Delivered Services

Reports to: Business Coordinator

Work location: NE Portland & ABC Office

Job Type: Part-Time

FLSA status: non-exempt/hourly

Shift details: 32 hours per week, Monday through Friday with some irregular hours outside of normal business hours required.

Salary:$19.50/hr. - $21.49/hr. (Bilingual Spanish)  $21.26/hr. - $23.43/hr.)

Morrison Child and Family Services: We are a Joint Commission and Sanctuary accredited non-profit organization that provides a comprehensive array of services to children, adolescents, and their families. As an agency, Morrison, its team members, and clients commit to the following values of trauma-informed care:

• Nonviolence - being safe and doing the right thing  
• Emotional Intelligence - managing our feelings so we don't hurt ourselves or others   
• Social Learning - respecting and sharing ideas of our teams  
• Democracy - shared decision making whenever possible  
• Open Communication - saying what we mean and not being mean when we say it  
• Social Responsibility - everyone makes a contribution to the organizational culture  
• Growth and Change - creating hope for our clients and ourselves

Job Summary:

This Administrative and Childcare Coordinator is responsible for a broad range of administrative and program coordination duties for Morrison's Prevention and Peer Delivered Services Division. This position ensures smooth operation of these programs through routine office duties as assigned, group and event/training support, and regular coordination with multiple internal Morrison departments.

Duties and Responsibilities:

• Manage front desk with daily administrative operations of the Division including (but not limited to): accepting deliveries, filing, photocopying/scanning, typing, faxing, data entry, recordkeeping, answering phone, greeting visitors and answering questions
• Manage all aspects of group materials and childcare activities including deliveries for program
• Support virtual and onsite program recruitment efforts for parent education groups
• Support meeting and training logistics, including purchasing food and supplies and coordinating site setup
• Work with Business Coordinator to coordinate parent group needs and childcare support as needed
• Regularly collaborate with the Director of Business Operations, Program Directors, Programs Managers and Business Coordinators
• Provide basic computer and other technical support for program staff
• Coordination with internal Morrison Departments as needed
• Maintain organization and cleanliness of shared spaces including kitchen, conference room, storage closets, etc.
• Participates in assigned staff meetings, other meetings, and committees with the division's programs
• Assist with special projects identified by the programs
• Demonstrate a commitment to learning and implementing the Sanctuary Model and other organizational policies and practices.  
• Participate in staff development, in-services, and training related to workplace effectiveness; model professional behaviors and implement improvements to business practices with awareness of their impact in a trauma-informed behavioral healthcare organization. 
• Other duties as assigned to ensure successful operation of program/department

Competencies: (Competencies are the abilities and qualities a person needs to be successful in this job)

• Business principles and practices
• Communicate clearly and effectively, orally and in writing in English
• Proficient in basic computer and other technical skills
• Maintain effective working relationships with agency employees at all levels and the general public
• Define and resolve moderately complex problems.
• Able to provide culturally-appropriate support OR Hold each other and yourself accountable to treating all individuals with respect within Morrison, our clients, and our community partners.

Required Position Qualifications: 

• High school diploma or equivalent is required.
• Two or more years progressive employment experience in an office setting
• Intermediate in using Word processing, Excel spreadsheets, databases and email applications.
• Hold a valid drivers' license and have a personal vehicle, must maintain minimum auto insurance policy
• Knowledge of HIPPA and confidentiality practices

Preferred Position Qualifications: (Additional skills, experience, or education that are not required but would make a candidate especially well-suited for the job).   

• Bi-lingual in Spanish and English, written, read and verbal. Must clear a language proficiency test for Spanish.
• Familiarity with Electronic Health Records
• Two years' experience working with children and families, preferably in a childcare setting

Other Requirements:

• Able to work shift hours and days, as assigned. Position may require work outside of usual work hours on occasion.
• Able to pass a comprehensive criminal history background investigation
• Travel between program locations
• All other applicable trainings as required with necessary updates and reoccurrences

Working Conditions: Environment: Work is done in clinical offices, community settings, including Morrison Residential, administration buildings, public locations, and social service sites. Breaks and meals are subject to interruption. Universal Precautions and remaining alert to the environment are critical to address the potential for violent behavior, exposure to disease, biohazards, noise, and contaminants.   Mental demands: Work assigned is diverse and may involve addressing new and unique circumstances. The work might be unpredictable and disrupts planned tasks, requiring flexible time management.   Physical demands: Ability to remain calm and emotionally available serving youth, adults and or families who have experienced trauma. Proficient with office equipment and physical movement. Ability to perform physical interventions if needed in accordance with program and training. Physical dexterity for reaching, stooping, and repetitive wrist and hand motions.    All Morrison programs and services are accredited by The Joint Commission, a nationally recognized standards-setting and accreditation body for health care. Morrison is also certified as a trauma-informed organization by the Sanctuary Institute. Certification recognizes our dedication to providing a trauma-informed culture and environment for children, families and staff through implementing Sanctuary values, commitments, and tools We are an Affirmative Action Plan Employer. Our policy is to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. In compliance with our Affirmative Action Plan, Morrison uses E-Verify to determine employment eligibility after an offer is accepted.      Applications will be reviewed as received.  Morrison reserves the right to make a hiring decision at any point during the posting period Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).   

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