Senior Administrative Service Assistant-West TN Family Practice

2 weeks ago

Memphis, Tennessee, United States University of Tennessee Health Science Center Full time $40,000 - $80,000 per year

Market Range: 06

Hiring Salary: $19.67/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction Director of Family Medicine – St. Francis, the Senior Administrative Service Assistant provides direct, high-level administrative support for the Department of Family Medicine-St. Francis. This position serves as the point of contact for department communications and office coverage.

  • Assists the Chair with faculty promotion and tenure and faculty evaluations.

  • Prepares medical student letters of support for the Chair and uploads them into the ERAS system.

  • Schedules meetings, reserves conference rooms, and ensures audio visual needs are available.

  • Prepares agendas, takes minutes, and transcribes for the weekly, monthly, and regularly scheduled meetings in the department.

  • Processes invoices and employee reimbursements for payment or request for reimbursement of moving expenses, travel, supply purchases, and other business expenses through the accounting system including properly coding all expenses.

  • Collects and processes monthly and bi-weekly time sheets from faculty and staff and enters information into the accounting system for approval.

  • Assists faculty with preparation and organization of presentations, publications, manuscripts and reports the COM and/or Chancellor reports.

  • Assists with residency program; manages request for verification of training for prior graduates and processes request for facilities repairs.

  • Conducts various administrative tasks for the Chair and all other faculty within the Department of Family Medicine (i.e., prepares correspondence, answers/routes phones, distributes mail, completes/routes forms, and orders office supplies).

  • Maintains UT inventory for St. Francis program, processes requests for facility repairs, and orders office supplies.

  • Performs other related duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of administrative experience; OR a combination of education and experience to equal four (4) years. ( Prior work in an educational environment or medical office preferred.)

KNOWLEDGE, SKILLS, AND ABILITIES :

  • Excellent verbal and written communication.
  • Proficient computer skills in all aspects of Microsoft Office.
  • Excellent customer service and interpersonal skills.
  • Ability to multitask and possess analytical, independent thinking, and decision-making skills.
  • Ability to learn various UT systems, DASH/Oracle, Market Place, and others as needed.

WORK SCHEDULE: This position may occasionally be required to work evenings and weekends.

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