Administrative Assistant

2 weeks ago

Kingston, Rhode Island, United States McPherson Board of Public Utilities Full time

The McPherson Board of Public Utilities is currently accepting applications for the position of Administrative Assistant in our Administration Department.

Position Summary:

This administrative-level position provides high-level administrative and technical support, including independently preparing complex and sensitive correspondence and reports, and handling confidential information. Position includes coordinating with and supporting the Board, as the employee will serve as Secretary to the Board of Public Utilities. This hourly position reports directly to the General Manager and provides essential organizational support along with a variety of other administrative tasks.

Education and Experience Requirements:

  • A high school diploma is required.
  • A minimum of three years of progressively responsible administrative support experience, or an equivalent combination of education and experience, sufficient to successfully perform the essential duties of the position.
  • Must possess and maintain a valid Kansas driver's license.

Essential Functions:

  • Possess strong organizational, communication, and interpersonal skills.
  • Ability to handle confidential information responsibly.
  • Become a notary public.
  • Have a thorough understanding of Utility policies and procedures and Terms and Conditions.
  • Make appointments for the General Manager and update the calendar.
  • Prepare and distribute Board agendas and meeting minutes, including annual meeting dates and the holiday schedule.
  • Compose correspondence, documents, communications, with minimal supervision, ensuring proper grammar, punctuation, etc.
  • Set up and maintain department files, both physically and online.
  • Organize and coordinate administrative functions; provide meeting support as needed (i.e., scheduling meetings, coordinating food, logistics, etc.).
  • Make travel arrangements and registrations for employees attending meetings and training.
  • Prepare federal, state, and local reports, including but not limited to quarterly operational reports, federal energy reports, state water reports, APPA eReliability reports, GMD2 water reports, and CCR water reports, completing all with attention to detail and accuracy.
  • Set up and maintain annual backflow inspection files, prepare monthly notices and follow up, and maintain current certifications on backflow testers.
  • Maintain utility easement files.
  • Record documents at the courthouse and publish required notices.
  • Respond to complaints or concerns from customers.
  • Organize activities to promote the Utility and its purpose (i.e., the Children's Water Festival), and manage registration requirements for Utility involvement in community activities (i.e., All School Days Parade, Christmas Parade of Lights, etc.).
  • Maintain safety clothing inventory and distribution.
  • Provide support to Administration personnel and assist other departments as requested.
  • Distribute incoming mail.
  • Order and maintain office supplies.
  • Able to work independently and with others; must be self-motivated.
  • Have basic knowledge of Utility software; proficiency with Microsoft Office, Excel, and Word; experience with Photoshop helpful.
  • Ability to be punctual and regular in attendance.
  • Assists other departments as the need arises and performs other duties as deemed necessary or assigned.
  • The specific statements shown in this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

Wage Range:

$24.00/hr. to $30.00/hr. - Based on experience and qualifications.

Residency Requirements:

Any person employed in this position shall reside within McPherson County, and/or the designated residency limits of the BPU.

How to Apply

  • Application forms are available at:
  • Email a completed application and resume to
  • Resumes alone will not be accepted.
  • Applications will be accepted until the position is filled.

The McPherson Board of Public Utilities is an Equal Opportunity Employer.

Job Type: Full-time

Base Pay: $ $30.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Ability to Commute:

  • McPherson, KS Required)

Ability to Relocate:

  • McPherson, KS 67460: Relocate before starting work (Required)

Work Location: In person

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