Human Resources Payroll Specialist

Special Instructions

Dear Applicant,

The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:

• Social Security Number
• Date of Birth
• Age
• Citizenship Status
• Gender
• Ethnicity/Race
• Marital Status
• Applicant Photos
   

* A redaction guide can be found by clicking here.

Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Human Resources

General Statement of Job

The Human Resources Payroll Specialist is responsible for all payroll-related tasks, including collecting and reviewing employee information, creating and entering employee payments for processing, and maintaining accurate payroll records.  The Human Resources Payroll Specialist investigates and resolve payroll issues and ensure strict compliance with college and regulatory standards. 

Specific Duties and Responsibilities

Essential Functions:

• Responsible for all monthly and semi-monthly payroll-related tasks, including collecting and reviewing employee information, creating and entering employee payments for processing, and maintaining accurate payroll records.  
• Investigates and resolve payroll issues and ensure strict compliance with college and regulatory standards.
• Responsible for collecting and reviewing employee information, preparing and processing employee payments, and maintaining accurate payroll records; addresses employees' pay-related concerns.
• Processes full-time/part-time employee payroll, including any additional compensation, payroll grant activity as stipulated by Grant Compliance.
• Processes Faculty Load and Compensation (FLAC) Human Resources payroll and verification, including generating reports.
• Assist with employment verifications for wage validation and verification.
• Processes new assignments, terminations, transfers.
• Processes wage garnishments as ordered by a Federal or State legal statute.
• Sets up and processes employee direct deposit information, W-4 forms, and processes charitable contributions.
• Processes approved Staffing Plan Position Change forms in Workday system, including Board approved staffing plan position changes and accurately transfers data in conjunction with the Business Office staff.
• Processes for annual rollover of all positions, position changes and other salary pertinent information.
• Processes and reviews specialized technical and detailed computation related to employee deferred pay, retroactive pay, pro-rated earnings, salary increases, emergency checks and payroll pay-backs.
• Maintains constant communication with Human Resources department personnel on matters related but not limited to payroll documents, Hiring Proposals (HP), Notice of Employments (NOE), pay plan, staffing plan, resignations/terminations/retirements, benefit eligibility, employee leave of absence, letter of appointments, compensation, position control and employee relations.
• Approves position requests through Workday ERP system.
• Assists the Compensation and Payroll Senior Manager on projects as requested.
• Assists with preparing special reports as requested by the Compensation and Payroll Senior Manager and Executive Director of Human Resources and Talent Development for administrative purposes.
• Updates procedures/manuals/guidelines as needed.
• Travels throughout the college district, as needed.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor's Degree required.
• Experience in working with payroll for at least one year or other work experience related to the duties performed; higher education setting preferred.
• Advanced MS Office proficiency, including spreadsheet, database, and research skills preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written, presentation, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, Publisher, and Outlook, the Windows environment, and internet research skills.
• Excellent proofreading and editing skills.
• Knowledge of payroll processing and regulations pertaining to employment payroll.
• Knowledge of enterprise systems; e.g. Workday
• Training skills in technical procedures, preferred.
• Good critical-thinking and problem-solving skills.
• Ability to make precise calculations and knowledge of calculation methods.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
• Ability to work evenings and/or weekends as needed; wiling to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write reports, business correspondence, and procedure manuals.  
• Ability to effectively present information and respond to questions from groups of employees.
• Ability to apply practical understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Checks, Certificates, Licenses, and Registrations

• Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.
• In addition, subject to a federal background check.
• Must have or qualify for a valid Texas driver's license and proof of liability insurance.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Bending the body downward and forward by bending leg and spine.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Ability to make rational decisions through sound logic and deductive processes.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Standing particularly for sustained periods of time.
• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

Desired Start Date

Posting Close Date (No Close Date if Blank)