Accounts Payable Specialist

2 days ago

Morristown, New Jersey, United States Soyventis North America Full time


Full-time

Description

Essential Functions

  • Retrieve invoices from email and OneDrive folders.
  • Post approved AP invoices into the accounting system.
  • Maintain and update cash flow spreadsheets in coordination with the Accounting Supervisor.
  • Record outgoing payments and reconcile accounts.
  • Answer incoming phone calls and respond to vendor inquiries.
  • Manage email communications with vendors regarding payments, invoices, and documentation.
  • Process employee expense reports in the accounting system.
  • Set up new customers in the SAP Business Partner (BP) module.
  • Assist with audits by providing requested documentation.
  • Order and maintain office supplies.

Non-Essential Functions

  • Liaise with Sales and Logistics teams as needed.
  • Maintain up-to-date vendor records in the BP system.
  • Request and collect essential vendor documents, such as W-9s.
  • Follow up with vendors for account statements and missing invoices.
  • Deposit checks at the bank


Requirements
  • Prior experience in accounts payable or general accounting preferred.
  • Bachelor's degree in accounting
  • Strong knowledge of Microsoft Excel and familiarity with accounting systems (SAP experience is a plus)
  • High attention to detail and accuracy.
  • Strong communication skills, both written and verbal
  • Ability to manage multiple tasks and meet deadlines
  • Customer-service oriented with a proactive and professional approach.
  • Comfortable working in a structured on-site office environment.

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