Event Coordinator

5 days ago

Houston, Texas, United States Professional Search Network Full time $45,000 - $75,000 per year

Primary Duties and Responsibilities:


• Coordination of onsite and virtual meetings


• Daily phone and email support up to and including communication with sales representatives and faculty


• Run various report to manage workload effectively and efficiently


• For onsite meetings, individual will partner with other supplier partner to ensure onsite needs are met


• Setting up virtual credit cards for dinner meetings


• Communication with Clients and Faculty


• Review documents for accuracy/ensure compliance requirements are met


• Ensuring all meeting materials are complete, accurate and delivered to the necessary recipients on a timely basis and ensure SLAs are met


• Work closely with other team members to ensure successful execution of meetings


• Help the sales force with troubleshooting issues and answering questions


• Manage a very active after-hours duty officer support line


• Post program follow-up to ensure the team has the data necessary for proper close out of a program


• Adherence to various policies (i.e. Confidentiality, sensitive communication, intellectual property)

Competency Requirements:


• Excellent interpersonal skills


• Superior customer service and organizational skills


• Ability to handle a high call and program volume


• Exceptional attention to detail


• Good oral and written communication skills as well as focused listener


• Ability to prioritize, multi-task and to work under tight deadlines


• Demonstrate ability to work in a fast-paced environment


• Ability to work flexible schedules and/or extended hours to meet clients' business needs


• Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace

Other Education/Skills Experience Desired:


• High School or equivalent

o College Degree Preferred


• 5 years' experience in field or related area

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