Events & Programs Specialist

5 days ago

Houston, Texas, United States Houston East End Chamber of Commerce Full time $60,000 - $80,000 per year

POSITION OVERVIEW:

The Events & Programs Specialist plays a key role in the planning, coordination, and execution of high-impact events and initiatives for the Houston East End Chamber of Commerce. This is a fast-paced, high-energy position that requires exceptional organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.

The ideal candidate is proactive, detail-oriented, and thrives under pressure while maintaining a strong commitment to professionalism and customer service. This role offers a unique opportunity to work alongside a dynamic team dedicated to advancing the economic vitality of Houston's East End.

The Events & Programs Specialist is responsible for planning and managing events of varying sizes and purposes Including, but not limited to, luncheons, half-day programs, golf tournaments and awards celebrations.

RESPONSIBILITIES:

· Plan, organize, and execute a wide variety of Chamber programs and events, including:

o  6 Signature events with 300+ attendees

o  Annual Golf Tournament

o  Annual Awards Celebration Gala

o  Half-day seminars, networking events, and other special programs

· Develop and manage event timelines, budgets, and checklists to ensure all details are executed on time and within scope

· Identify, schedule and liaise with speakers and special guests.

· Draft and edit professional correspondence and event materials with a focus on accuracy and clarity

· Assist in managing sponsorship benefits and fulfillment

· Planning event details and aspects, including seating, dining and guests.

· Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.

· Manage RSVP tracking, attendee communication, and follow-ups

· Participate in venue and vendor research, contract negotiation, budgeting, food and beverage management and audio-visual requirements

· Oversee each phase of the event to ensure it runs smoothly.

· Serve as lead contact for the Engagement Committee, Awards Celebration Committee, and Golf Tournament Committee.

· Liaise with graphics and marketing coordinators to plan and execute event marketing strategy.

· Support day-of event logistics including setup, registration, and vendor coordination

· Conduct final inspections on the day of the event to ensure everything adheres to the standards.

· Maintain program records and prepare post-event evaluations and reports

· Other duties as assigned.

COMPETENCIES AND REQUIRED SKILLS:

·

Bachelor's degree preferred, with 3+ years of experience in the areas of non-profit or civic- industry with a focus on event planning, business development, or program development. 5+ years of experience is also recognized in lieu of a Bachelor's degree.

·

Intermediate to Advanced knowledge of MS Office Suite. Good knowledge of MS Excel including advanced tools and formulas, complex tables and charts. 

· Must have excellent verbal and written communication skills.

· Must have excellent interpersonal skills.

· Possess superior analytical skills and good reasoning and judgment skills are essential.

· Ability to manage multiple projects, priorities, and deadlines.

· Customer-centric.

· Attention-to-detail oriented.

· Servant leader and integrity.

· Editing and Proofreading.

· Prioritization and problem-solving. 

· Asana or similar system experience.

Benefits:

· Paid time off

· Flexible schedule

· Health Insurance

· 401K Matching

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