Instructional Advocacy and Communications Associate

Position Summary:

The Instructional Advocacy and Communications performs a variety of complex secretarial and administrative duties of a highly responsible nature; maintains efficient office procedures and practices designed to offer the greatest support to TEA staff and local affiliates. This full-time position is based at TEA headquarters in Nashville and reports to the Manger of Instructional Advocacy and Communications. The position works as an administrative assistant and collaborates closely with assigned staff to support the dynamic work of our Instructional Advocacy and Communications divisions.

The successful candidate will need to reside in or near the Nashville area and have a valid driver's license and reliable transportation. The position will require participation in occasional evening and weekend work.

Primary Duties and Responsibilities:

• Provide general clerical and secretarial services for assigned Instructional Advocacy and Communication coordinators. These duties include typing (training materials, agendas, letters, emails, etc.), filing, mailing, collecting, creating and collating materials as well as assembling training packets and various internal and external communications.
• Coordinate calendars, schedule meetings, and manage logistical arrangements for professional development events, campaigns, and internal planning sessions.
• Assist in the planning, logistics, and implementation of in-person and virtual conferences, workshops, and meetings, including set-up, tech support, and materials preparation.
• Maintain organized records, databases, and digital files for programs, events, and member communications.
• Provide clerical services for TEA committees-commissions and sections as assigned (i.e. minutes, correspondence, updates, reports, etc.).
• Assist with data entry, survey compilation, and reporting to inform division planning and effectiveness.
• Support communication efforts, including proofreading content, compiling email lists, and coordinating print and digital mailings.
• Coordinate the distribution of information relative to events for members and external agencies, using postal mail, email and the TEA network.
• Monitor TEA web platforms and digital media for suggested updates and edits.
• Transport staff and members using TEA vehicles to and from external events and Association activities when requested.
• When necessary, aid other Associate staff and colleagues in the carrying out of their work as assigned.
• Accept other duties as assigned by management.

Qualifications/Experience:

• High school diploma or equivalent required; associate or bachelor's degree in office management, education, communications, public administration, or a related field preferred.
• Minimum of 3 years of office administration experience, preferably in education, nonprofit, or advocacy organizations.
• Above-average ability in keyboarding, spelling, composition, math skills and basic office management functions.
• Resourceful team-player with strong interpersonal skills with an ability to interact effectively with TEA members, staff, and external partners is essential.
• Strong proficiency in Microsoft Office Suite and comfort with Zoom and other digital platforms.
• Proactive approaches to problem-solving.
• Adaptable to various competing demands and demonstrates the highest level of customer/client service and response.
• Excellent written and verbal communication skills
• Commitment to the mission of public education and to supporting educators across Tennessee.

The candidate who fills this position must have demonstrated skills working in high pace settings on a regular basis and have strong personal organization, time management and priority establishment skills, as well as the ability to work both independently and interdependently under tight deadlines with limited supervision.

Preferred Competencies

• Associate degree or higher.
• Experience with tools such as Canva, Constant Contact, or learning management systems.
• Demonstrated experience in broad administrative and general office management.
• Successful experience working in a non-profit and/or union environment.
• Experience with SharePoint.

TEA is prepared to offer a generous and competitive salary (commensurate with experience and qualifications). Excellent fringe benefits package including family health insurance; dental, vision and life insurance; 401K and leave package.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Nashville, TN Required)

Ability to Relocate:

• Nashville, TN 37201: Relocate before starting work (Required)

Work Location: In person