District Office Coordinator

JobID: 4701

Position Type:

Secretarial/Clerical/Secretary - 12-Months

Date Posted:

10/29/2025

Location:

District Office

Date Available:

12/18/2025

Closing Date:

12/17/2025

District:

Ball-Chatham School District 5

Ball-Chatham is seeking a strong District Office Coordinator join the District Office team

FLSA STATUS: Non-Exempt

Benefits: 2025 Benefits Enrollment Guide

Pay Range: $20.00-$28.30 base on experince

Calendar: 260 Calendar days (Full-Time)

Position Summary:

The Office Coordinator supports the daily operations of the District Office by providing administrative assistance, maintaining accurate records, and ensuring efficient communication between departments. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while providing excellent service to employees, administrators, and external partners. The Office Coordinator plays a vital role in ensuring district office operations run smoothly and efficiently.

Qualifications:

• High school diploma or equivalent.
• Ability to pass a fingerprint criminal background check.
• Strong communication and interpersonal skills with a high level of professionalism and confidentiality.
• Proficient with standard office equipment and computer applications, with the ability to quickly learn new systems and software.
• Demonstrates excellent organizational, multitasking, and problem-solving skills.

Responsibilities:

• Provide administrative support to ensure smooth daily operations of the District Office.
• Maintain accurate office records, correspondence, and files.
• Coordinate meetings, prepare agendas, and record minutes as needed.
• Manage office communications, including phone calls, emails, and internal requests.
• Assist with ordering and maintaining office supplies and equipment.
• Support staff and administrators with scheduling, travel arrangements, and documentation.
• Prepare reports, letters, and other documents as requested.
• Ensure compliance with district policies and procedures.
• Handle confidential information with professionalism and discretion.
• Perform other related duties as assigned.

Work Conditions:

• Primarily office-based with occasional physical tasks such as sitting, standing, bending, and lifting.
• Requires strong attention to detail, planning, and coordination.

To be considered for this position, you must:

• Maintain the qualifications and licensure outlined in the job description.
• Complete and submit the ONLINE application.
• Pass a background check/fingerprinting.

Job Description: District Office Coordinator

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. This job description reflects the general requirements necessary to perform the job identified. Duties, responsibilities, and activities may change at any time with or without notice.

EEO STATEMENT

Ball-Chatham provides equal employment opportunities to all persons regardless of their race; color; creed; religion; national origin; sex; sexual orientation; age; ancestry; marital status; arrest record; military status; order of protection status; unfavorable military discharge; citizenship status provided the individual is authorized to work in the United States; use of lawful products while not at work; being a victim of domestic or sexual violence, or gender violence; genetic information; physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation; pregnancy, childbirth, or related medical conditions; credit history, unless a satisfactory credit history is an established bona fide occupational requirement of a particular position; or other legally protected categories.