Procurement Specialist

6 days ago

Springfield, Illinois, United States U.S. Probation Office Full time

Overview

The United States District Court for the Central District of Illinois is accepting applications for the position of Procurement Specialist reporting directly to the Procurement Administrator. Procurement Specialists perform and coordinate administrative, technical, and professional work related to ensuring that court units are supplied with the materials, equipment, and services required to function optimally, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls.

Responsibilities

  • Procure goods and services from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plans and coordinates time and delivery of purchases.
  • Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds. Review accounting records of each functional allotment and reconcile accounts. Prepare reports and maintain databases to track expenditures.
  • Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices, and prepare payment requests.
  • Adhere to the Guide to Judiciary Policy, Vol. 14 (Procurement) and the court unit's internal control procedures.
  • Update inventory listing of property and conduct inventory reconciliations.
  • Assists with space and facilities project needs, including installation and/or removal of furniture.
  • Ability to obtain Contracting Officer Contracting Program certification levels 1,2, and 3 after appointment, and continues to maintain this certification by completing continuing education courses, as required.
  • Skill in completing various forms used in the procurement process and maintain related records.
  • Provide procurement documents for annual internal audit and cyclical audits.
  • Other duties as assigned.

Qualifications

· A minimum high school graduation or equivalent and one year of specialized experience equivalent to work at the CL 24 grade level. Specialized experience is progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles of procurement administration and/or financial administration and/or accounting; and involved the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets, or databases.

· Education above the high school level may not be substituted for specialized experience because administrative court support positions require hands-on experience to be credited as specialized experience.

Preferred Skills:

· Prior federal contracting or purchasing experience.

· Ability to communicate effectively both orally and in writing with court staff, vendors,

and the Administrative Office of the U.S. Courts.

· Ability to work as part of a team.

· Ability to prioritize work assignments and meet deadlines.

· A professional demeanor.

Job Type: Full-time

Pay: $48, $87,482.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid parental leave
  • Paid time off
  • Retirement plan
  • Vision insurance

Work Location: In person

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