Licensing Paralegal

Matthews Real Estate Investment Services, Inc. (the "Company") is a leading commercial real estate brokerage and investment services company known for its commitment to excellence, integrity, and client service. The Company's Legal Department provides comprehensive support to the Company and its affiliated brokers across corporate, transactional, licensing, litigation, and compliance matters.

To strengthen our growing team, we are seeking a Licensing Paralegal to support the Paralegal & Licensing Manager and the Company's in-house attorneys. This position will play a critical role in maintaining our nationwide corporate and brokerage licensing program and supporting the Legal Department's broader operational and compliance functions.

The Licensing Paralegal will handle the Company's day-to-day licensing operations and provide essential paralegal support across a wide range of legal functions. This role requires someone who is detail-oriented, highly organized, willing to learn new things, comfortable working in a fast-paced and deadline-driven environment. The ideal candidate will bring experience in licensing, paralegal, and/or compliance work, particularly in real estate or another highly regulated industry. However, candidates need not have extensive experience in all aspects of this role, as the successful candidate will be expected to learn and train on the job and will develop into a highly skilled and integral member of our team.

The licensing responsibilities include filling out and submitting licensing applications, tracking renewal and application deadlines, understanding licensing requirements in different states across the country, and working with brokers and others to assist them in obtaining and renewing their licenses, among other licensing tasks. The paralegal responsibilities include legal writing and editing, contract template creation and reviews, implementing the Company's contract lifecycle management and automation software, legal research, and compliance assistance, as well as providing general support and assistance to the Companies attorneys.

Key Responsibilities:

Licensing Responsibilities

• Prepare, complete, and submit new license applications, license transfers, renewals, and related filings for brokers and the Company in all states.
• Track licensing deadlines and maintain accurate, up-to-date records of application and renewal statuses.
• Research and interpret licensing requirements across various states; ensuring Company and agent compliance with regulatory obligations.
• Communicate regularly with brokers, internal stakeholders, and state licensing agencies to resolve questions and ensure timely processing.
• Assist with developing and refining internal licensing procedures to improve accuracy, efficiency, and broker experience.

Paralegal Responsibilities

• Draft, revise, and proofread legal documents, including correspondence, memoranda, contract templates, and corporate forms.
• Assist with contract lifecycle management, including implementing and supporting the Company's CLM automation software.
• Conduct legal and regulatory research, summarize findings, and assist with compliance initiatives.
• Support attorneys in corporate, transactional, litigation, and compliance matters as needed.
• Maintain organized legal files, logs, and documentation to support accurate reporting and internal workflows.

Cross-Department Collaboration

• Provide direct support to brokers and sales agents regarding licensing requirements.
• Work closely with team members across Operations, HR, Compliance, and other departments to streamline processes and promote efficiency.
• Support Legal Department initiatives aimed at enhancing internal systems, improving workflows, and maintaining a culture of excellence.

Qualifications:

Required:

• 1–3 years of experience in a paralegal, licensing, compliance, administrative, or related role.
• Strong attention to detail with exceptional organizational and time-management skills.
• Demonstrated ability to track deadlines, manage multiple tasks, and follow structured processes.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and work with professionalism and discretion.
• Proficiency with Microsoft Office and ability to learn new software platforms.

Preferred:

• Bachelor's degree or equivalent paralegal certification/training.
• Prior experience in commercial real estate, brokerage licensing, or highly regulated industry compliance.
• Experience with contract management systems or CLM software.
• Familiarity with multi-state regulatory, licensing, or compliance frameworks.

Key Attributes for Success:

• Process-oriented with a strong commitment to accuracy and compliance.
• Proactive, resourceful, and able to work both independently and collaboratively.
• Comfortable in a fast-paced, high-energy environment with shifting priorities.
• A team-centric mindset aligned with the Legal Department's culture of excellence.

Salary Range – $60,000 – $70,000