Project Coordinator

SUMMARY

The Project Coordinator is a leadership role within the Public Works department, reporting to the Director. This role is responsible for the overall direction, completion, and budget of tribal public works projects as well as tracking and reporting on grants. The Project Coordinator will oversee all aspects of construction projects, supervising the work of department employees, general contractors, and vendors. Responsibilities include managing project activities, coordinating resources, and ensuring all tasks are completed to the tribe's and department's standards.

 DUTIES AND RESPONSIBILITIES 

 Although other duties may be assigned, the essential duties include the following: 

 Project Responsibilities

• Oversee all aspects of project execution, including contract administration, change orders, procurement, and project financial projections. You'll directly manage project schedules, ensuring all timelines and deliverables are met successfully.
• Lead the preparation of project proposals and bid requirements for new construction projects. Coordinate all pre-construction activities and serve as the primary point of contact for project stakeholders.
• Conduct regular inspections of work in progress to ensure top-quality craftsmanship, strict adherence to safety standards, and compliance with project timelines.
• Manage the project budget from inception to completion. This includes creating initial budgets, tracking all costs, and proactively coordinating any change orders with clients or customers before work begins. Responsible for developing and completing monthly project budget updates and maintaining a clear projection of final costs.
• Conduct regular inspections of work in progress to ensure top-quality craftsmanship, strict adherence to safety standards, and compliance with project timelines.
• Ensure a comprehensive understanding and compliance with all contract requirements, including bonds, fees, notifications, schedules, and reporting.

Project Administration, Operations and Service

• Responsible for overseeing project and grant administration along with daily operations of site General Contractors. Monitors the project schedule, milestone dates, and close-out checklist.
• Leads and coordinates all project phases, ensuring high-quality, profitable, and timely completion. Manages cross-departmental efforts for projects, communicates status to stakeholders, and maintains meticulous project documentation while handling confidential information with discretion. 
• Establishes relationships utilizing strong communication skills as needed with suppliers and other key people to verify all materials, supplies, tools, equipment, and personnel are obtained and/or delivered when necessary. Ensures that all understand performance standards and expectations.
• Supervises and motivates a team to overcome challenges and achieve project goals. This includes developing direct reports, delegating tasks, and fostering effective relationships with customers by exceeding their expectations, all while promoting and monitoring adherence to construction and site safety regulations.

Department Administration

• Communicates status to management and applicable stakeholders
• Coordinates the inter-department efforts required on specific projects relating to customers, homeowners, and tribal members
• Generates and maintains key project documents, reports and logs
• Demonstrates proper management of highly sensitive and confidential information
• Communicate the importance of construction and site safety to employees and contractors and monitors the adherence to safety regulations
• Demonstrates solid presentation skills and verbal/written skills
• Demonstrates leadership skills with ability and willingness to face challenges, solve problems, and motivate others, while maintaining effective relationships with customers by meeting or exceeding their requirements and expectations. 
• Supervises and develops direct reports while prioritizing and delegating significant responsibilities to others. 
• Manages essential functions effectively by consistently driving for quality, profitable, safe, and timely results on the assigned project.

EDUCATION

• B.S. in Construction or Facilities Management, Engineering, or related field preferred.
•  5+ years of experience may be substituted for educational requirement based on the project size, scope, and complexity the years of experience may vary. 

EXPERIENCE

• Experience in a supervisory capacity. 
• Knowledge of basic principles of construction and building code
• Experience with working effectively with Native American people in a culturally diverse environment.
• Knowledge of tribal organizational structure, reporting relationships, lines of authority and fiscal management and responsibilities highly desired.
• Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).

QUALIFICATIONS

• Ability to manage teams and delegate work assignments
• Ability to handle highly confidential materials
• Ability to provide written and oral instructions
• 2+ years in construction coordination, field support, or administrative roles
• A collaborative, respectful communication style with both field and office teams
• Experience managing schedules, tracking deliverables, and staying on top of details
   Tech-comfortable (Google Workspace, project management tools like Builder trend or similar)
• Bilingual Spanish/English preferred
• Eagerness to support a fast-moving team and improve systems as we grow

BEHAVIOR: The vision, goals and objectives of the Soboba Band of Luiseño Indians require this position to perform in both a professional and personable manner. The manner in which the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability. Respect and consideration given to the dignity of each customer, visitor and fellow employee is a requisite of successful job performance. Any attitude or behavior that will tarnish the name or reputation of the Soboba Tribe will not be tolerated and is subject to disciplinary action.

OTHER: Demonstrates a strong commitment to cultural beliefs and values of the Soboba Band and the governing Tribal Council. Practices cultural sensitivity at all times, recognizing the respective diverse work styles within the organization and the Soboba community. Must be flexible to travel for business purposes. Must submit to a drug test prior to commencing employment and random testing thereafter. As an employee of the Tribe, he/she will be subject to the Policies and Procedures of the Soboba Band.

 REQUIRED

• All applicants are required to complete the pre-screen Background Clearance and Drug Testing
• Native American preferable and an Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg.  
• Disclose any personal or professional relationship with professional contractors or vendors

PHYSICAL DEMANDS

• Climbing on a ladder
• Walking on uneven surfaces
• Bending
• Stooping
• Lifting 50 pounds