Project Coordinator

Project Coordinator - High-End Residential Remodeling

Perez Construction | San Francisco, CA | Full-Time

Are you seeking a workplace where your contributions are truly valued?

Business is expanding for Perez Construction in San Francisco. We are assembling an exceptional team of professionals who are passionate about what they do. As a premier remodeling company managing 8-12 concurrent projects with 30+ team members, our philosophy centers on nurturing personal growth and empowering our staff to thrive.

"Families Serving Families" is not just a motto at Perez Construction-it's the essence of how we serve our clients. We pride ourselves on our commitment to excellence and our mission to give back to the Latino community.

Learn more about us:

The Role

The Project Coordinator manages all finished materials for projects, serving as the link between design selections and project execution. This role requires exceptional detail orientation and the ability to manage dozens of tasks across multiple projects. You'll ensure materials are procured, delivered, and inspected on time and within budget while coordinating with designers, vendors, clients, and the internal team.

If you possess strong organizational and materials coordination skills, and if the idea of being an esteemed member of our team excites you, we can't wait to connect with you

Essential Duties & Responsibilities

Materials Management

• Manage the complete lifecycle of finished materials from selection to job site delivery
• Build lists of all required materials based on architectural plans
• Obtain competitive quotes and secure trade discounts
• Release selections to clients for approval on Buildertrend before ordering deadlines
• Produce purchase orders within 48 hours of client deposit
• Inspect deliveries within 48 hours for quality and compliance
• Coordinate returns/replacements within 48 hours of inspection
• Ensure materials are properly labeled, stored, and delivered to job sites

Subcontract & Documentation Management

• Manage all purchase orders and subcontracts
• Ensure subcontractor agreements are executed before work begins
• Verify insurance, licenses, and W9s are current
• Process and collect lien releases before final payments
• Reconcile purchase orders against vendor invoices and flag discrepancies

Project Coordination

• Work with Project Manager to align material orders with schedules
• Track material costs against budgets in Buildertrend
• Identify potential delivery delays and develop contingency plans
• Provide weekly updates on material status and schedule impacts
• Document all material specs, orders, deliveries, and change orders
• Maintain organized records for client handover

Stakeholder Communication

• Generate weekly client billings for approved selections
• Communicate deadlines and lead times to clients
• Attend weekly meetings with Project Managers to provide updates
• Coordinate with the Resource Manager on storage and delivery logistics
• Build professional relationships with vendors, designers, and architects

Knowledge & Skills Required

Must Have:

• Minimum 3 years of experience in residential construction
• Strong organizational and communication skills
• Proven ability to manage 20+ concurrent tasks with accuracy
• Proficiency with Buildertrend or similar software
• Understanding of construction materials, specifications, and procurement
• Ability to read and interpret architectural plans
• Competency in MS Word, Excel, and project management software
• Proactive problem-solver with strong time management skills
• Complete grasp of English; Spanish is an asset

Preferred Education & Experience

• High school diploma or GED required; Bachelor's preferred
• Minimum 3 years of residential construction experience
• Proficiency with Buildertrend or similar platforms

Compensation & Benefits

Salary: $90,000-$110,000 annually (based on experience)

Benefits:

• Healthcare (Kaiser), Dental, Vision
• 120 hours accrued PTO/sick leave
• 401k with 4% company match
• Potential performance-based bonus
• Daily lunch provided

Equal Employment Opportunity

Perez Construction recruits, hires, trains, and promotes without regard to any protected classification under federal, state, or local law. All employment decisions are based on merit, qualifications, and competence. Perez Construction complies with all provisions of Title VII of the Civil Rights Act of 1964 and similar laws.

To Apply: Submit your resume and a brief cover letter explaining why you're interested in joining Perez Construction and what makes you a strong fit for this role.

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