Executive Assistant

6 days ago

Pine Brook NJ, United States Frier Levitt Full time

Frier Levitt, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. The Firm draws on its experience representing stakeholders across the entire healthcare spectrum. In the Life Sciences, Frier Levitt has represented pharmacies of all kinds and assisted with regulatory, transactional, and litigation matters. On the Healthcare side, the Firm's clients have included large physician group practices, hospitals, hospital medical staff, ambulatory surgery centers, laboratory companies, as well as the complete panoply of ancillary service providers. Frier Levitt attorneys are licensed in numerous states. The Firm has offices in Pine Brook, NJ, and New York City.

Frier Levitt is seeking an experienced, full-time Executive Assistant to support the firm's co-founder
in our Pine Brook, New Jersey, office
. The successful candidate will work full-time in our Pine Brook, NJ, office.

The Executive Assistant Will Be Responsible For

  • Assist the co-founder in an extremely fast-paced, high energy environment
  • Acting as point of contact between the partner and internal or external colleagues
  • Position has considerable contact with sophisticated clients and requires advanced social skills
  • Providing administrative assistance, including writing emails on the partner's behalf
  • Managing the attorney's heavy calendar, coordinating meetings and appointments
  • Time entry using CenterBase
  • Answering direct lines in a timely and polite manner
  • Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to multiple states; keeping records
  • Making travel arrangements and detailed itineraries
  • Communicating calmly with partner, staff, attorneys, and clients
  • Organizing and coordinating marketing activity, tasks, travel and meetings
  • Communication both in written and spoken form

Requirements

  • 3+ years' experience as an Executive Assistant (prior experience as an Executive Assistant for a high-level executive preferred; law firm or professional services experience helpful)
  • Extensive calendaring/scheduling experience
  • Above average proficiency in MS Word, Outlook, Excel, Power Point and Adobe
  • Excellent communication, proofreading, organization and management skills
  • Ability to multitask and prioritize assignments
  • Great verbal and written communication skills
  • Professional discretion and exceptional attention to detail

Benefits
Frier Levitt offers a competitive salary and a full range of benefits, including PTO (no waiting period), medical, dental, vision, 401(k) (upon eligibility to participate), life insurance, other voluntary benefits, and on-site gym.

Frier Levitt is an equal opportunity employer. The firm actively seeks diversity among its employees. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression, or any other criteria prohibited under applicable federal, state or local law.

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