Senior Administrative Assistant

23 hours ago

Newport Beach, California, United States AppleOne Employment Services Full time

Schedule: Monday–Friday, 8:30 AM–5:30 PM (some overtime for company functions)

AppleOne has partnered with a prestigious private equity firm seeking a professional, proactive Administrative Assistant to join their team. This is an excellent opportunity for someone who is eager to learn, grow, and contribute in a dynamic environment. You will provide essential support to the Executive Assistant and Partners onsite, ensuring smooth day-to-day operations.

Key Responsibilities

Support Executive Assistant:

Handle scanning, mail sorting, and other administrative tasks as needed.

Support Partners:

Manage Outlook calendars for Partners and employees.

Prepare expense reports in Certify.

Cross-train on producing and printing reports in Adobe PDF.

Utilize Microsoft Office for various tasks.

Telephone & Reception:

Answer Partner phone lines.

Cover reception desk when needed and assist guests with parking validation.

Office Coordination:

Assist with new employee onboarding, parking arrangements, and building communications.

Order lunches and help with setup for meetings and events.

Monitor conference room calendars.

Shipping & Deliveries:

Print labels for FedEx, UPS, and Eclipse Messenger Service.

Office Ordering:

Order toner, office supplies, and kitchen items.

This role offers the chance to work closely with senior leadership in a fast-paced, professional environment. If you are looking for stability, growth, and an opportunity to make an impact, we want to hear from you

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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