Administrative Assistant

Position: Administrative Assistant

Hourly Range: $ $24.00

Location: Carlsbad, CA

About Pharmaron

Pharmaron is a global CRO (Contract Research Organization) helping pharma and biotech companies bring new therapies to life. With over 21,000 employees worldwide across 23 locations in the US, UK and China, we support drug discovery through to manufacturing with fully integrated, high-quality services.

We're proud of the impact we make and just last year, we supported over 780 discovery projects, 1,000+ CMC programmes, and 1,000+ clinical trials across all phases. Our teams are involved in everything from small molecules, ADC's, biologics, and gene therapies and we work with more than 3,000 global customers. To learn more, visit

Job Overview:

Pharmaron is seeking a professional and personable Administrative Assistant to join our team. As the first point of contact for visitors, vendors, and employees, you will play a vital role in creating a positive and welcoming environment. This position supports a variety of administrative and purchasing functions that help keep our operations running smoothly.

We're looking for someone who thrives in a fast-paced environment, enjoys providing exceptional customer service, and takes pride in maintaining organization and efficiency across the office.

Key Responsibilities:

• Greet and assist all visitors with professionalism and warmth, ensuring a positive first impression of the company.
• Manage incoming calls and emails, directing inquiries to the appropriate personnel in a courteous and timely manner.
• Support administrative operations by preparing documents, maintaining records, and assisting with internal communications.
• Coordinate deliveries, vendor visits, and office maintenance requests.
• Issue and track purchase orders for supplies, ensuring timely delivery and quality standards.
• Research and communicate with vendors to identify cost-effective purchasing options.
• Monitor inventory of office and laboratory supplies, and ensure adequate stock levels.
• Support internal events, meetings, and special projects as needed.
• Maintain visitor logs, issue badges, and uphold facility security protocols.
• Collaborate with cross-functional teams to streamline administrative and purchasing workflows.
• Perform additional duties and responsibilities as assigned by management.

What We're Looking For:

• High school diploma required; additional administrative or business coursework preferred.
• 1–3 years of experience as a Receptionist, Front Office Coordinator, or Administrative Assistant in a professional setting.
• Strong interpersonal skills and the ability to build positive relationships with staff, vendors, and guests.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and general computer literacy.
• A proactive attitude, with the ability to anticipate needs and take initiative.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks

Why Pharmaron?

Pharmaron is a premier service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities and established a broad spectrum of research, development, and manufacturing service capabilities throughout the entire drug discovery, preclinical, and clinical development process across multiple therapeutic modalities, including small molecules, biologics, and CGT products. With over 21,000 employees and operations in the U.S., the U.K. and China. Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America, Europe, Japan, and China.

Collaborative Culture: You will thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. "Employees Number One" and "Clients Centered" are the core cultural values at Pharmaron. Our culture, which sets Pharmaron apart from other organizations, has evolved from our deep commitment to our employees, partners, and collaborators.

Benefits: As part of our commitment to your well-being, we offer a comprehensive benefits package:

• Insurance including Medical, Dental & Vision with significant employer contributions
• Employer-funded Health Reimbursement Account
• Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life and AD&D Insurance, Short- and Long-Term Disability Insurance
• 401k plan with generous employer match
• Access to an Employee Assistance Program

How to Apply:

Ready to seize this incredible opportunity? Join us at Pharmaron and be part of a dynamic team driving innovation and excellence in biopharmaceutical research and development. Apply online today

As an Equal Employment Opportunity and Affirmative Action employer, Pharmaron values diversity and inclusion in the workplace, fostering an environment where all individuals are empowered to succeed. Join us in our mission to make a difference in the world of life sciences.

#LI-MC1