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Practice Manager

2 weeks ago

Orchard Park, New York, United States AP Executive Staffing Full time

AP Executive Staffing is partnering with a respected healthcare organization in the Southtowns to hire a Practice Manager who will oversee daily operations and support high quality patient care. This role is ideal for a hands-on leader who thrives in a fast-paced medical environment, builds strong relationships with providers, and drives operational excellence.

About the Role

The Practice Manager will lead the day-to-day operations of the medical practice while supporting staff, providers, and patients. This individual will ensure efficient workflows, maintain regulatory compliance, and partner closely with the Director of Operations to align practice performance with organizational goals.

Key Responsibilities

Operational Leadership


• Oversee daily practice operations including scheduling, billing and administrative workflows


• Monitor performance metrics and implement process improvements


• Maintain policies and ensure compliance with healthcare standards

Team Management


• Supervise, mentor and develop administrative and clinical staff


• Coordinate staffing schedules and lead regular team meetings


• Support recruitment, onboarding and retention initiatives

Provider Collaboration


• Build strong working relationships with physicians and APPs


• Resolve operational issues to support smooth clinical workflows


• Serve as a communication link between providers and administrative teams

Financial Oversight


• Assist in budget management and financial planning


• Ensure accurate and timely billing and revenue cycle processes


• Track KPIs to evaluate operational and financial performance

Patient Experience


• Promote a positive and professional environment for patients and families


• Address concerns and escalate issues when needed


• Support quality and process improvement initiatives

Regulatory Compliance


• Ensure adherence to HIPAA, OSHA and all regulatory standards


• Conduct audits and coordinate staff training on best practices

Qualifications


• Associate degree required; Bachelor's degree preferred


• Minimum 5 years of experience in healthcare operations, practice management or office management


• Strong leadership skills and experience guiding both administrative and clinical teams


• Proficiency with EMR systems and practice management software


• Strong financial acumen and experience with budgeting and revenue cycle processes


• Excellent communication, problem-solving and organizational skills

Why This Opportunity


• Highly visible leadership role within a respected healthcare network


• Opportunity to shape practice operations and support patient-centered care


• Collaborative environment with strong support from senior leadership

If you are a motivated healthcare operations professional who enjoys leading teams and improving practice performance, we would love to connect. Please apply or reach out to AP Executive Staffing for confidential consideration.