Administrative Coordinator

7 days ago

Olathe, Kansas, United States The University of Kansas Health System Full time
Position TitleAdministrative CoordinatorOlathe HospitalPosition Summary / Career Interest:The Administrative Coordinator provides administrative support. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general administrative and project based work. Coordinates the administrative functions of assigned areas.Responsibilities and Essential Job Functions
  • Answers and screens incoming telephone calls, determining appropriate routing, transcribes messages with accurate detail.
  • As delegated by the Director - represents department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies; and completes projects
  • As delegated by the Director; manages project such as office moves, policy compilation, and event planning. Handles duties related to continuing education programs, registration, schedules, and materials preparation for meetings. Notifies meeting participants.
  • Assists with the coordination of payroll, acting as a backup for the KRONOS managers.
  • Composes correspondence, memos, and reports: types and proofs materials; edits, collates, assembles, and distributes documentation as needed. Prepares reports, activities calendars, mass mailings (i.e., letters and memos for staff).
  • Creates information database products to support Management as requested.
  • Demonstrates competencies in computer programs such as: Microsoft Office Word, Excel and PowerPoint, email, intra/internet programs.
  • Prioritizes correspondence, memos, reports,internal signature files and appointments; coordinates and schedules meetings, appointments, and conferences.
  • Reviews, classifies, and files correspondence, documents, and materials in main filing system; secures confidential file system dealing with sensitive documentation.
  • Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
  • These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.
Required Education and Experience
  • High School Graduate or GED.
  • 3 or more years of broad administrative/secretarial experience
Preferred Education and Experience
  • Bachelors Degree in a related field from an accredited college or university.
  • Technical/Professional training/degree in Business School Training
Knowledge Requirements
  • Excellent telephone skills, verbal and written communication skills
  • Proficiency in Microsoft Word, Excel, PowerPoint and Access
  • Ability to be flexible and adapt to change while maintaining a high level of professionalism, with an emphasis on positive customer relations
Time Type:Full timeJob Requisition ID:R-47642We are an equal employment opportunity employer without regard to a person's race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.Need help finding the right job?

We can recommend jobs specifically for you Create a custom Job Alert by selecting criteria that suit your career interests.

  • Administrative Assistant II

    2 weeks ago

    Olathe, Kansas, United States CHS Career Site Full time $45,000 - $70,000 per year

    Job Summary The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a...

  • Administrative Specialist

    7 days ago

    Olathe, Kansas, United States Johnson County Kansas Full time

    OverviewA career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always...

  • RMG Operations Coordinator

    5 days ago

    Olathe, Kansas, United States Enterprise Bank & Trust Full time

    Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive. With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we're strong,...

  • Associate Administrative Assistant

    7 days ago

    Olathe, Kansas, United States PepsiCo Full time

    OverviewAssoc Admin - ReceptionResponsibilitiesPosition is to manage day to day sales administrative accountabilities plus dedicated areas of expertiseProcess AR payments, hotshots, will calls, etc. daily/weekly via the House HHC for customers; Processing House HHC Invoices related to Settlement activities- NSF4:00 Call to Action - Recover and Response...

  • Identity Access Administrator 2

    2 weeks ago

    Olathe, Kansas, United States Garmin Full time $90,000 - $120,000 per year

    Overview:We are seeking a full-time Identity Access Administrator 2 in our Olathe, KS location. In this role, you will be responsible for efficiently managing identity and access through the use of tools and scripting.Responsibilities:Essential FunctionsCoordinates with other areas of IT to ensure compliance of Identity Access Management (IAM) systemsCreates...

  • Patient Services Coordinator

    1 week ago

    Olathe, Kansas, United States PT Solutions Physical Therapy Full time $18 - $19

    Why Join PT Solutions?At PT Solutions Physical Therapy, we're more than just a private practice—we're a clinician-founded, mission-driven community dedicated to expanding access to life-changing care. As a Patient Service Coordinator, you'll be the vital link between patients, providers, and insurers—ensuring every step of the care journey is seamless,...

  • Human Resources Administrative Assistant/Receptionist

    7 days ago

    Olathe, Kansas, United States Garmin Full time

    OverviewWe are seeking a full-timeHuman Resources Administrative Assistant-Front Desk/Lobby (7:30-4:30)in our Olathe, KS location. In this role, you will be responsible for providing administrative support to the associate base, Executive Assistant Human Resources, Vice President of Human Resources and assist in other departmental administrative functions in...

  • Early Careers Coordinator

    1 week ago

    Olathe, Kansas, United States Black & Veatch Family of Companies Full time

    Together, we own our company, our future, and our shared success.As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of...

  • Medical Office Coordinator

    2 weeks ago

    Olathe, Kansas, United States HCA Healthcare Physician Services Full time $43,000 - $65,000 per year

    IntroductionLast year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Medical Office Coordinator with College Park Family Care you can be a part of an organization that is devoted to giving backBenefitsCollege Park Family Care offers a total rewards package that supports the health, life, career and retirement...

  • Account Coordinator- National Account Securities

    1 day ago

    Olathe, Kansas, United States D.H. Pace Company, Inc. Full time

    Why DH Pace?DH Pace Company is a distribution, construction and service organization offering a complete range of door and door related products and commercial security products. The company is privately owned and has been in operation over 95 years We have 50+ US offices in 24 states with 2024 company-wide sales over $1 billion.Our mission is to enhance the...