Administrative Assistant for Law Office

19 hours ago

Spanish Fort, Alabama, United States BURNETT LAW FIRM Full time

Job Summary

This can be an entry level position .

We are seeking a dynamic and highly organized Administrative Assistant to join our busy law office. This energetic role is vital in ensuring the smooth operation of daily administrative functions, providing exceptional support to attorneys and staff, and delivering outstanding customer service to clients and visitors. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to manage multiple tasks efficiently in a fast-paced legal environment. This paid position offers an exciting opportunity to develop your administrative expertise within a professional setting dedicated to justice and client advocacy. Willing to train the right candidate.

Responsibilities

  • Greet clients, visitors, and vendors warmly at the front desk, ensuring a positive first impression and efficient check-in process
  • Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette while directing calls accurately
  • Handle all incoming correspondence, including emails, and postal mail, ensuring timely distribution and follow-up
  • Maintain organized filing systems—both physical and digital—using tools such as Microsoft Office applications
  • Perform data entry tasks with precision, including updating client records, building case files, and other dailiy duties.
  • Schedule appointments, court dates, meetings, and manage attorney and staff calendars with strong organizational skills and attention to detail a must
  • Proofread legal documents for accuracy and clarity before submission or filing
  • Provide customer support by addressing inquiries promptly and professionally while maintaining confidentiality and discretion
  • Coordinate with team members on administrative projects to ensure deadlines are met efficiently
  • Perform clerical tasks such as photocopying, scanning, faxing documents, and maintaining organized records

Skills

  • Proven experience in office or administrative support within a legal or professional setting if possible.
  • Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tools
  • Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
  • Exceptional communication skills—both verbal and written—with a focus on professionalism and customer service excellence
  • Ability to handle multi-line phone systems confidently while demonstrating courteous phone etiquette
  • Bilingual abilities are a plus for serving diverse clients effectively
  • Experience in clerical duties such as proofreading legal documents, filing systems (physical and digital), and managing calendars
  • Personal assistant experience or prior office experience in a law firm enhances suitability for this role

Join us as an Administrative Assistant to play a key role in supporting our legal team's success Your dedication will directly impact our ability to serve clients effectively while advancing your career in a vibrant professional environment.

Pay: $ $18.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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