People Coordinator

1 day ago

Chicago, Illinois, United States Obama Foundation Full time $51,965 - $64,980
At The Obama Foundation, our mission is to inspire, empower, and connect people to change their world.  We seek to build an active democratic culture where people are equipped and motivated to make change in the communities where they live, work, and play. Right here on the South Side of Chicago, we're building a home for this vision, a global center for change with a range of opportunities - coordinated programming, community outreach events, educational moments, and more - that invite visitors from down the block or across the globe to turn hope into action.

Achieving our ambitious goals starts with an exceptional team built on our Hope to Action Values - Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope. A Framework that anyone, anywhere, can use to build trust, activate participation, and expand opportunity in their community.

We are deeply committed to creating an actively anti-racist organization, leveraging our global reach to combat systemic racism and inequity wherever it exists. Read our full statement on anti-racism and equity here.  

Purpose of the RoleThe People Coordinator will allow the People Team to deliver a highly efficient employee life cycle. This role will play a crucial part in maintaining efficient onboarding and orientation processes, alongside accurate employee data management.

As the People Coordinator, you'll be reporting directly to the Senior People Operations Generalist.Core Job Responsibilities

  • Onboarding

    • Manage background screenings

    • Coordinate new hire communications and paperwork, including offer letters, I-9s, and other necessary paperwork

    • Coordinate the overall onboarding and orientation processes

  • Operations

    • Maintain accurate and up-to-date employee personnel files, ensuring compliant record keeping

    • HRIS administration, including processing employee data, reporting, and auditing

    • Support the implementation of HR policies and procedures

    • Monitor & triage People Team tickets & requests through Freshservice

  • Perform other duties as assigned

Key Deliverables / Outcomes

  • Efficient, and effective  onboarding process

  • Demonstrates strong administrative skills

  • Standardized reporting and auditing

  • Coordination of the employee lifecycle

  • Maintain accurate and compliant employee data

Required Qualifications

  • A minimum of two years of human resources generalist experience is required.

  • Demonstrates meticulous attention to detail and a proven ability to fulfill both short-term and long-term obligations within a fast-paced, deadline-oriented, high-volume organizational setting.

  • Proactive, resourceful, and adaptable, you anticipate requirements, take initiative, and maintain composure and effectiveness under pressure.

  • Experience with using an ATS and HRIS (Workday strongly preferred, not required)

  • PHR or other HR certifications preferred (not required)

The salary range for this role is between $51,965  and $64,980. 

This is a hybrid role based at our Chicago office in Hyde Park.

Don't check off every box in the requirements listed above? Please apply anyway Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification. The Obama Foundation is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at if you require a reasonable accommodation to complete this application.

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