Executive Assistant

1 week ago

Dover, Delaware, United States Bordr Full time
Executive Support & Communication
  • Manage calendars across multiple time zones
  • Screen and draft responses to emails
  • Take meeting minutes, track action items, and ensure timely follow-ups
  • Anticipate needs and proactively prepare materials ahead of meetings or travel
  • Prepare and consolidate reports, presentations, and other documents to support decision-making
Operations & Company Support
  • Maintain and organize company documentation and database (Notion workspace, website content, FAQs, guides, shared drives, etc.)
  • Track project deadlines and deliverables
  • Coordinate with internal teams and external partners, managing communications and follow-ups
  • Research and compile information on potential vendors, partners, affiliates, or key contacts, organizing findings into clear summaries or lists for decision-making
  • Manage recurring administrative tasks such as scheduling team meetings, reporting, and coordinating events or gifts
  • Assist with expense tracking, reimbursements, invoices, and coordination with accounting
Travel & Personal Support
  • Process visas, passports, and other travel documentation requirements
  • Arrange flights, accommodation, and ground transportation
  • Prepare detailed itineraries to ensure smooth travel experiences
  • Coordinate business and personal travel
  • Manage personal appointments (healthcare, childcare, etc)
  • Handle family calendars and reminders

  • Maintain and organize digital files (e.g. insurance, medical records)

  • Minimum Qualifications: 2+ years of experience as an Executive Assistant, Personal Assistant, or similar role

  • Excellent written and verbal communication skills
  • Strong organizational skills and a high attention to detail
  • Tech-savvy with experience using tools like:
  • Notion (documentation, guides, team resources)
  • Airtable (tracking/reporting)
  • Linear (project management tool)
  • Loom (asynchronous updates and communication)
  • Comfortable working in a remote-first, startup environment
  • Discreet, professional, and trustworthy with sensitive information

Bonus points

  • Previous startup experience
  • Strong project management or operations background

Bordr is a remote, tech-enabled service company that helps foreigners relocate to Portugal and manage their legal documents. Born from real-life experience, Bordr was created to simplify the often confusing process of moving abroad. Today, we're focused on making relocation to Portugal simple, reliable, and stress-free through seamless digital experiences and trusted professional support.

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