Probate & Trust Administration Paralegal

Job Description Job Description Full-Time, In-Office: Laguna Hills Office (primarily), some required coverage in our San Clemente Office Compensation: $80,000 - $90,000 DOE Benefits Make a Real Difference Are you a skilled paralegal with expertise in probate and trust administration? Do you take pride in delivering precise, high-quality work that truly impacts clients and their families? If so, we want you on our team. What We Offer We support our team so they can excel professionally and personally: Competitive pay: $80,000–$90,000 DOE Full-time, in-office schedule: Monday–Friday, 8:30 AM–5 PM Paid vacation & holidays 401(k) with 3% employer match (after 1 year) Profit-sharing opportunities (after 1 year) Free parking Opportunities for growth in a respected, fast-growing firm If you’re ready to join a team where your expertise is valued, your work matters, and your career can grow, we’d love to meet you. Compensation: $80,000 - $90,000 DOE Benefits Responsibilities: Independently manage and organize legal files with minimal supervision Draft correspondence, petitions, supplements, accountings, and related legal documents Review probate notes and file appropriate documents with the court Record legal documents with the County Recorder’s Office Prepare and assemble estate planning documents for attorney and client review Serve as a primary point of contact for clients and provide high-level support to attorneys Greet clients and serve as receptionist for the Laguna Hills office, providing a welcoming and professional front-desk presence Process incoming mail and scan documents into the case management system Maintain accurate and well-organized case files Manage attorney calendars, coordinate scheduling, and track critical deadlines Prepare concise synopses and case summaries as needed Primarily work out of our Laguna Hills office, with occasional coverage at our San Clemente office as needed Qualifications: Minimum of 3 years of paralegal experience in estate planning, probate, and trust administration; experience with LLCs and corporations is a plus Strong knowledge of California Probate Law is essential Thrives in a dynamic, client-focused environment while maintaining professionalism and composure Highly detail-oriented and organized , with excellent time-management and prioritization skills Able to work independently and collaboratively as part of a close-knit team Excellent written and verbal communication skills , with strong computer proficiency Bachelor’s degree required ; paralegal certificate preferred Active Notary Public commission required About Company Ocean Estate Law is more than a law firm—we’re a team committed to excellence, growth, and genuine client service. We support individuals and families through estate planning and trust administration with a thoughtful, organized, and client-first approach. The firm is led by founder Jennifer Elliott , who brings over 23 years of experience in estate planning and has personally helped create more than 3,500 estate plans for individuals and families throughout California. Her depth of knowledge, attention to detail, and commitment to education set the standard for our work and our culture. Internally, we prioritize collaboration, clear communication, and professional development. Team members are trusted, supported, and encouraged to take ownership of their work while continuing to grow their skills in a supportive legal environment. We’re looking for people who are detail-oriented, proactive, and motivated to build a long-term career alongside a team that truly values what they do.