Executive Assistant

5 days ago

Berkeley, CA, United States Bullpen LLC Full time

This range is provided by Bullpen. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $140,000.00/yr

Vice President, Head of Recruiting - Bullpen

Executive Assistant to CEO

About the Opportunity

A high?growth real estate investment and development platform is seeking a senior?level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high?impact EA roleacting as the CEOs right hand to drive communication, protect time, and ensure execution across a fast?moving environment.

What Youll Do
Executive Support
  • Manage and optimize a complex, fast?changing CEO calendar
  • Prioritize the week across acquisitions, capital markets, portfolio, and operations
  • Draft emails, summaries, and communication on behalf of the CEO
  • Coordinate with internal teams, investors, lenders, brokers, and advisors
Investor + Internal Coordination
  • Prepare materials for investor and internal meetings
  • Organize calls, agendas, notes and follow?ups
  • Support capital markets tasks, including decks, docs, and coordination
Travel, Events & Logistics
  • Plan travel, conferences, dinners, property tours, and events
  • Ensure logistics are proactive, accurate, and seamless
Execution & Workflow Management
  • Track tasks, deadlines and follow?upsowning the close the loop function
  • Protect the CEOs time and filter inbound requests
  • Manage documents, files, and systems across GSuite
  • Handle personal logistics that influence business scheduling and output
  • Use AI tools to draft, summarize and streamline workflows
  • Leverage GSuite and project management tools to keep operations running smoothly
Who Thrives in This Role
Experience
  • 512+ years supporting a CEO, founder, or investment executive
  • Experience in real estate, private equity, VC, family office, or high?growth environments
  • Strength supporting executives with heavily external?facing responsibilities
  • Polished writer with strong professional presence
  • Discrete, reliable, and strong judgment
  • Anticipatory, proactive and calm under pressure
  • Tech?forward and highly organized
Bonus Experience (Nice to Have)
Seniority level
  • Associate
Employment type
  • Full?time
Job function
  • Administrative

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