Front Desk Coordinator

2 weeks ago

Georgetown, DE, United States Delaware Staffing Full time
Front Desk Coordinator

We are looking for a dedicated Front Desk Coordinator to join our team in Georgetown, Delaware. This role requires a proactive and organized individual to manage front desk operations while delivering exceptional customer service. As a short-term contract position, you will play a crucial role in maintaining a welcoming environment and ensuring smooth day-to-day administrative functions.

Responsibilities:

  • Greet visitors and clients with professionalism, ensuring a friendly and welcoming atmosphere.
  • Manage incoming calls using a multi-line phone system, directing inquiries to the appropriate departments.
  • Coordinate front desk operations, including scheduling and maintaining accurate records.
  • Handle administrative tasks such as document preparation, filing, and data entry.
  • Assist with concierge services, addressing client and staff needs promptly.
  • Maintain the reception area, ensuring cleanliness and organization.
  • Collaborate with team members to support office functions and resolve issues efficiently.
  • Utilize Microsoft Office tools to create and manage documents, spreadsheets, and presentations.
  • Provide accurate information to callers and visitors regarding company services and procedures.
  • Support the onboarding process for new hires by coordinating initial documentation and communication.

Requirements:

  • Prior experience in receptionist or front desk roles is essential.
  • High school diploma with at least 2 years of related experience, or a college degree.
  • Proficiency in managing multi-line phone systems and directing calls professionally.
  • Strong organizational skills with the ability to multitask in a fast-paced environment.
  • Familiarity with Microsoft Office Suite; knowledge of Adobe Acrobat is an added advantage.
  • Excellent verbal and written communication skills for effective client and team interactions.
  • Ability to maintain confidentiality and handle sensitive information responsibly.
  • High level of attention to detail and accuracy in administrative tasks.
  • Strong interpersonal skills and a customer-focused mindset.

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