Research Administrative Coordinator

Overview

University Overview: The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools and offers opportunities for undergraduate, graduate and continuing education, all influenced by Penns interdisciplinary approach to scholarship and learning. Penn offers a unique working environment in Philadelphia with access to a range of educational, cultural, and recreational activities. The University offers a competitive benefits package that includes healthcare and tuition benefits for employees and their families, retirement benefits, professional development opportunities, work and family benefits, wellness programs, and more.

Posted Job Title: Research Administrative Coordinator

Job Profile Title: Research Administrative Coordinator

Job Description Summary: This position coordinates research administrative activities in support of the principal investigator, project manager and other key stakeholders. May provide support for multi-year grant proposals and renewal process. Will coordinate data collection, quality control, storage and management. Maintains database for efficient information management and reporting. Participates in research team meetings to problem solve follow-up challenges with the intent to improve the quality of data obtained. Participates in reporting and dissemination activities related to research findings. Assists with manuscript preparation and dissemination of results. May also coordinate special research projects and meetings as needed. Contingent upon funding.

Job Responsibilities

• Provide direct administrative support to the PI and oversee all lab operations and schedule lab meetings
• Manage select team members and coordinate the entire study team
• Recruit, schedule and run research subjects; execute subject payments
• Assist with IRB prep and grant prep
• Order supplies and maintain study databases; maintain lab documentation for best practices, publications, update website, etc.
• Document study procedures and maintain study documentation
• Perform literature searches
• Coordinate with internal and external researchers to organize project related activities in a team environment, tissue collection and processing for research activities, data collection and anonymization of patient health information, data entry, perform standard histology related functions, assist in the maintenance of the specimen inventory systems (labels, barcoding and freezer management) for biospecimens, shipping and receiving of human biosamples, rotation in specimen collection and activities at several collection locations, other duties and responsibilities as assigned
• Other duties and responsibilities as assigned

Qualifications

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience required. Bachelors degree preferred.

Job Location

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$19.23 - $23.16 Hourly Rate

Salary offers are made based on the candidates qualifications, experience, skills, and education as they relate to the requirements of the position, and in alignment with salary ranges based on external market data for the jobs level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your familys health and welfare. Flexible spending accounts are available to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Tuition assistance for you, your spouse, and your dependent children. Your dependents are also eligible for tuition assistance at other institutions.

• Retirement: Generous retirement plans with pre-tax or Roth options; investment options through TIAA and Vanguard.

• Time Away from Work: Substantial time away from work during the year for personal needs and recovery.

• Long-Term Care Insurance: In partnership with Genworth Financial, for eligible employees and family; underwriting may apply for some cases.

• Wellness and Work-life Resources: Programs and resources to support health, family, and work-life balance.

• Professional and Personal Development: Resources to advance personal and professional growth.

• University Resources: Access to libraries, athletic facilities, arboretum, and art galleries; many activities may be enjoyed by employees and families.

• Discounts and Special Services: Discounts on arts, entertainment, transportation, mortgages, and other goods and services.

• Flexible Work Hours: Flexible work options to balance commitments.

• Penn Home Ownership Services: Forgivable loan for eligible employees in West Philadelphia for home purchases or improvements.

• Adoption Assistance: Reimbursement for qualified adoption expenses up to two adoptions in the household.

To learn more, please visit the Penn HR Benefits page.

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