Administrative Assistant

2 weeks ago

Brookline, MA, United States Russell Tobin Full time

Russell Tobin is seeking a proactive and detail-oriented Office Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred.

Job title: Office Administrative Support

Location: Boston, MA

Duration: 12 months

Pay rate: $22/hour

Position Description:

Providing general office support, including but not limited to:

Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning

Managing travel & expenses, including making travel arrangements and processing expenses for team members

Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones

Coordinating and scheduling office events, including recruiting, internal events and external client events as needed.

Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors

Assisting the Wealth Management Team in servicing clients, with a focus on operational excellence and customer service

Qualifications

Proficiency in Word, Excel, PowerPoint and Outlook required

Bachelor's degree preferred but not required

A minimum of 2 years of work experience in a professional corporate environment

New graduates who have a desire to be in the financial services industry are also encouraged to apply

Strong written and verbal communication skills

Enjoys working in a team environment

Polished communication skills

Ability to multi-task and work in a fast-paced environment

Business professional environment and attire

Possess critical thinking skills and good judgment

Chooses to always operate with integrity and transparency

Education

Bachelors Degree preferred

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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