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Administrative Assistant

2 weeks ago

Midland, TX, United States Danos Full time
Administrative Assistant

The Administrative Assistant supports PO closures and supplier onboarding by managing reports, resolving errors, and coordinating with cross-functional teams and suppliers. Success requires strong communication, organization, and adaptability in fast-paced environments.

Responsibilities
  1. Monitor, organize, and prioritize PO closure activities.
  2. Generate and distribute reports to stakeholders confirming PO closure readiness.
  3. Identify and resolve errors encountered during PO closure.
  4. Ensure accuracy and compliance with company policies in all closure processes.
  5. Manage vendor master tickets and new supplier requests in Vendor Master Team Site, Ariba, and SAP.
  6. Coordinate supplier enablement in Ariba with AP Vendor Admin and Supplier Enablement Team.
  7. Oversee new supplier registration and onboarding, including:
  • Engaging suppliers to verify information (Supplier Registration Form).
  • Communicating onboarding status updates to suppliers.
  • Facilitating supplier pre-qualification with Security & Legal teams.
  • Liaising with AP Vendor Admin, Supplier Enablement, Security, HES, and Legal to ensure suppliers are fully set up for purchasing and payment transactions.
  • Acting as a key interface with the supplier community.
Qualifications
  • 2+ years of Oil & Gas Administrative Assistant experience required.
  • Experience in Ariba and SAP required.
  • High School Diploma or GED equivalent required.
  • Strong communication skills to interface effectively across functions, and appropriately with various levels of seniority
  • Excellent customer service & complaint management
  • Excellent proficiency in time management and ability to assess and assign priorities accurately
  • Ability to adapt and provide continued support to customers through change and uncertainty
  • Experience and working knowledge of company ERP system / data repository
  • Must be able to meet all conditional job offer requirements including background and drug test/hair follicle.