Administrative Assistant

1 day ago

Midland, TX, United States Rod and Tubing Services LLC Full time
Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Enter data for quantities of parts issued and transferred between locations, inventory and cycle count adjustments, into computer database.
  • Creating confidential financial field tickets, using proprietary software, data management for inventory inspections and customer tickets.
  • Receive and issue finished goods into computer database.
  • Place stocking orders, re-orders and special orders with specific vendors.
  • Processes orders for company products by conferring with technical and/or management personnel.
  • Organizes and prioritizes large volumes of information and calls.
  • Answers phones for department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
  • Codes documents according to company procedures.
  • Reconciles and reports discrepancies found in records at the end of the month.
  • Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms.
  • Handles a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
  • Independent judgment is required to plan, prioritize and organize diversified workload.
Requirements

Competencies
  • Problem Solving/Analysis.
  • Financial Management.
  • Thoroughness.
  • Ethical Conduct.
  • Customer/Client Focus.
  • Performance Management.
Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type/Work Schedule

This is a full-time non-exempt hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel

No travel is expected for this position.

Education and Experience
  • Computer Skills (Word, Excel, Outlook)
  • High School Diploma or GED.
  • Two to three years' previous experience.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Description

$23-$26/hour

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