Executive Administrative Assistant

3 days ago

Pleasant Hill, CA, United States REVEL SEARCH Full time

If interested, please apply and email Carey@theRevelSearch.com and we will send you a DISC link.

Director of Operations / Real Estate Coordinator / Executive Assistant

Location: Lafayette, CA (On-site, MondayFriday, 9 AM5 PM)

Employment Type: Full-time, Hourly

A highly successful real estate team in Lafayette, CA is seeking an experienced, tech-savvy Director of Operations / Real Estate Coordinator / Executive Assistant to support daily business operations, client service, marketing, and transaction coordination. This is a key role for someone who thrives in a fast-paced environment and enjoys bringing structure, organization, and smooth workflow to a top-producing real estate group.

About the Role

This individual will serve as the operational backbone of the teammanaging administrative functions, organizing communication, supporting marketing efforts, and ensuring real estate transactions move forward efficiently. The ideal candidate is detail-oriented, proactive, and confident managing multiple priorities.

Key Responsibilities

  • Manage and prioritize high-volume email inboxes and daily communication.
  • Coordinate marketing initiatives, open houses, client follow-ups, and listing activities.
  • Oversee calendars, scheduling, task management, and team workflow.
  • Utilize Monday.com for CRM tracking, project management, and daily operations.
  • Prepare, organize, and execute real estate documents through DocuSign.
  • Maintain an organized, professional office environment and support on-site operations.
  • Act as the central point of contact for team members, contractors, and clients.
  • Ensure all deliverables, deadlines, and transactions stay on track.

Qualifications

  • Prior experience in real estate operations, transaction coordination, or team executive support.
  • Strong proficiency with Monday.com and DocuSign (required).
  • Highly organized with strong follow-through and the ability to multitask.
  • Tech-savvy with solid communication and customer-service skills.
  • Comfortable working on-site five days per week.
  • Knowledge of real estate contracts and processes is a plus.

Schedule & Compensation

  • Hours: MondayFriday, 9:00 AM5:00 PM (on-site; no remote option)
  • Compensation: Hourly, with overtime paid at time-and-a-half for hours over 40/week
  • Holidays: Six paid national holidays
  • Benefits: Not offered

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