Administrative Assistant Food Service

5 days ago

Jersey City, NJ, United States Restaurant Zone Recruiting Full time

A growing hospitality and event fleet operation is seeking a proactive Administrative Assistant to join its New York team. This role is ideal for someone who thrives in a fast-paced environment, enjoys organizing complex details, and wants to contribute to a concept that brings large-scale food and event experiences to life.

What Youll Do

  • Collect, organize, and maintain vendor paperwork and compliance documents
  • Manage digital folders in SharePoint with accurate labeling and structure
  • Assist in preparing vendor presentations and client-facing materials
  • Draft and distribute contracts, agreements, and event proposals
  • Support creation of maps, diagrams, and event-related documents
  • Coordinate correspondence with clients and vendors, including reminders and feedback collection
  • Assist with invoicing and payment procedures
  • Research city/county requirements for permits, licenses, and COIs to ensure compliance
  • Track expiring documents and proactively request updates from vendors
  • Audit vendor files to maintain compliance standards

What Were Looking For

  • Strong organizational and time management skills
  • Technological savvy with data entry, document creation, and event software
  • Clear and effective communication skills (verbal and written)
  • Initiative, urgency, and ability to manage multiple tasks efficiently
  • Composure under unexpected circumstances and adaptability to shifting priorities
  • Integrity, consistency, and collaborative spirit with operations and leadership teams

Why Join Us

  • Competitive hourly pay ($23$26/hr)
  • Annual discretionary bonus potential
  • 401K and health insurance after 90-day probationary period
  • Opportunity to grow within a dynamic hospitality/event concept
  • Work directly with Regional Directors of Operations and Operations Managers, gaining exposure to high-level event and vendor management

Apply today to be part of a innovative hospitality concept where your organizational skills and initiative will make a real impact.

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