Onsite Event Specialist

EXCITED TO GROW YOUR CAREER? WE’RE GLAD YOU’RE HERE​

The Onsite Event Specialist serves as the primary point of contact during events, ensuring smooth onsite execution and exceptional service delivery. This role involves managing all event logistics, coordinating with service partners, and acting as a liaison between clients and internal teams. You’ll provide consultative support, resolve issues quickly, and maintain clear communication to deliver outstanding event experiences.

What You’ll Be Doing (Key Responsibilities)

• Act as the primary onsite contact for events, coordinating with catering, AV, security, and transportation partners.

• Provide day-of-event support, including being on-call or onsite, running product demos, and capturing event documentation (surveys, photos).

• Conduct staff meetings, event space walkthroughs, and briefings as needed.

• Manage onsite logistics for registration, rooms, hospitality desk, food & beverage, activities, business meetings, technology, and VIP handling.

• Implement crisis management procedures and ensure communication plans are in place.

• Serve as liaison to clients for onsite event logistics and keep all stakeholders informed of changes.

• Collaborate with teams to define solutions and ensure the best event experience for clients and guests.

What You’ll Bring (Must Have’s)

• Bachelor’s degree or equivalent experience.

• Minimum of 2 years of experience in meeting/event management or a related industry.

• Ability to learn new technology solutions and work with multiple systems.

• Strong communication, teamwork, and leadership skills.

• Proficiency in G Suite and Microsoft Office tools with the ability to learn new technology quickly.

• Ability to thrive in an agile, continuously changing environment.

• Physical ability to handle onsite demands, including standing and lifting.

Nice To Have (Preferred)

• Experience leading a team.

• Prior experience in high-touch client or VIP event management.

Working Logistics & Things You Should Know

• This is an Onsite role with event-based flexibility.

• Travel requirements: Minimal (as needed for events).

Salary Range: $60,000 - $70,000 per year - Onsite Event Coordinator

Disclaimer

This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com .

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to peopleanddevelopment@maritz.com .