Office Administrator

6 days ago

Houston, TX, United States NorthStar Memorial Group Full time

NorthStar Memorial Group is seeking a highly organized Office Administrator to join our Home Office in Houston, TX (Galleria area). This is a fully on-site position, Monday through Friday from 8:00 AM to 5:00 PM, responsible for overseeing front desk operations, managing incoming calls, and providing comprehensive administrative support. The Office Administrator will play a key role in maintaining smooth day-to-day operations, fostering a positive office environment, and delivering service that exceeds client expectations while effectively prioritizing multiple projects and working independently.

Responsibilities:

  • Greet and assist clients and visitors
  • Create and edit documents using Microsoft Office
  • Answer and route incoming calls, handling inquiries professionally
  • Perform general clerical duties including mail distribution, photocopying, and logging incoming checks
  • Maintain office supply inventory and order supplies for office and breakroom
  • Organize and oversee office moves and furniture installations
  • Code and submit vendor invoices for approval
  • Manage vendor and landlord relationships, including contracts, pricing, and timely invoice payments
  • Submit maintenance requests and coordinate upkeep of office equipment and facilities (e.g., ice machine, postage machine, furniture)
  • Maintain and distribute office keys and update floor plans
  • Coordinate recognition of office anniversaries
  • Assist with special projects as assigned
Requirements & Experience:
  • 5+ years of administrative support experience
  • Valid driver's license
  • Receptionist experience
  • Associate Degree
Benefits:
  • Medical, Dental, and Vision Insurance
  • Life Insurance
  • 401(k) with Employer Matching
  • Paid Time Off (PTO) & 10 Paid Holidays


We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

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