Legal Practice Assistant

15 hours ago

Hackensack, NJ, United States InstantServe LLC Full time
Position: Legal Practice Assistant
Location: New Jersey Office

A leading law firm is currently seeking a skilled and proactive Legal Practice Assistant (LPA) to join its New Jersey office. This full-time position offers the opportunity to provide high-level administrative and legal support to attorneys across multiple practice areas, including Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, and Trusts & Estates.

Position Summary:
The Legal Practice Assistant will play a vital role in supporting the day-to-day operations of attorneys and contributing to the overall efficiency and success of the legal teams. The ideal candidate will have a minimum of three years of legal administrative experience in a law firm or legal department setting, with a proven track record of managing a wide range of responsibilities in a fast-paced, high-volume environment.

Key Responsibilities:
  • Provide administrative and legal support to attorneys and associates across multiple practice groups.
  • Manage and maintain attorney calendars, including scheduling meetings, court dates, and client appointments.
  • Prepare and revise correspondence, legal documents, and presentations with accuracy and attention to detail.
  • Handle filing and document management, both electronically and in physical format.
  • Assist with time entry, expense reporting, and billing processes.
  • Coordinate travel arrangements and handle related logistics for attorneys.
  • Act as a liaison between attorneys, clients, courts, and other parties as needed.
  • Ensure that all administrative processes are executed efficiently and with a high level of professionalism.
Qualifications:
  • Minimum of 3 years of experience working as a legal assistant or legal secretary within a law firm or corporate legal department.
  • Familiarity with legal terminology and procedures, particularly in the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, and Trusts & Estates.
  • Strong written and verbal communication skills with the ability to interact professionally with clients, attorneys, and staff at all levels.
  • Highly organized with excellent attention to detail and the ability to prioritize and manage multiple tasks simultaneously.
  • Strong sense of confidentiality, discretion, and sound judgment.
Technical Skills:
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  • Experience with document management systems, such as iManage, is preferred.
  • Familiarity with InTapp or other legal workflow tools is a strong plus.

Work Environment:
This position operates in a professional legal office setting. The successful candidate must be able to work independently, as well as collaboratively within a team, while demonstrating initiative, flexibility, and a strong work ethic.

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