Administrative Assistant

2 weeks ago

Broad Brook, CT, United States Archdiocese Of Hartford Catholic Schools Full time
Description

Location - East Windsor, CT - In person commitment

Part time Hours - Monday through Thursday 9 am to 3 pm

Position Overview: We are seeking a dedicated and organized Administrative Assistant to join our team at Saint Marianne Cope Parish. As an Administrative Assistant, you will report directly to the Pastor and will play a crucial role in providing administrative support, maintaining records, and assisting with daily operations to ensure the smooth functioning of the office. You will represent the Parish to the public in a manner that reflects favorably on the Catholic church.

Responsibilities:

• General Office Support: Greet families, answer phones, and maintain a welcoming and professional office environment.

• Provide Support to the Pastor: Assist the Pastor with preparation of correspondence and other tasks as needed.

• Record Keeping: Maintain accurate and organized records of Parish-related documents. Update and input data into software programs as needed. This includes maintaining all Parish records for Masses and Sacraments in a timely fashion, according to Archdiocesan Policy.

• Weekly Bulletin: Assist with creating, copying and distributing the Parish Bulletin and other materials as needed.

• Documentation: Prepare documentation necessary for Parish operation. Ensure all paperwork is completed accurately and on time.

• Coordinate with families and Funeral Home staff: Assist families with funeral scheduling and planning. Assist with the Parish Cemetery as needed.

• Financial Support: Assist in the financial process as needed.

• Confidentiality: Handle sensitive information with discretion and maintain confidentiality.

• Collaboration: Work closely with the Pastor and other Parish staff and Volunteers to ensure seamless communication and operations. Must also be able to work independently.

Requirements

Qualifications:

• High school diploma or equivalent; additional administrative training a plus.

• Fluent in English communication both written and verbal.

• Proven experience as an administrative assistant or in a similar role.

• Strong organizational skills with exceptional attention to detail.

• Proficient in MS Office Suite (Outlook, Word, Excel, Publisher).

• Ability to interact with families professionally and empathetically.

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