Administrative Assistant

24 hours ago

Oak Brook, IL, United States Addison Group Full time

Job Description:

This role provides administrative, scheduling, and operational support to a department that oversees a highly structured student program. The position serves as a central point of communication between students, leadership, faculty, and external stakeholders.

Job Title: Administrative Assistant

Location (city, state): Lombard, IL

Industry: Non Profit

Pay: $45,000 $50,000 annually (hourly role; compensation depends on experience)

Benefits: This position is eligible for standard benefits offered through Addison Group (medical, dental, vision and 401k)

Key Responsibilities:

  • Maintain department records, calendars, databases, and documentation across multiple systems
  • Coordinate schedules, meetings, agendas, minutes, space reservations, events, and department communications
  • Support student-related processes including orientation preparation, handbook updates, advisor assignments, counseling coordination, evaluations, and annual reporting
  • Act as a liaison between department leaders, faculty, students, and internal administrative offices
  • Manage day-to-day administrative tasks such as mailings, announcements, housing updates, health office coordination, and distributing updated information to the campus community

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